School Administrative Assistant/Officer

About Dalton School Hong Kong

Dalton School Hong Kong (DSHK) is a non-profit, private independent school established in 2017, offering a dual-language (English and Putonghua) education based on the child-centered Dalton Plan. We foster global-minded learners through bilingual, inquiry-based education, emphasizing individualized learning, creativity, and socio-cultural competence. With a diverse student body and a collaborative community, DSHK is committed to excellence and well-being.

Position Overview

The Administrative Officer plays a vital role in supporting DSHK’s operations by providing secretarial and administrative support to faculty, parents, and students. This position requires exceptional organizational skills, bilingual communication, and a commitment to fostering a welcoming, inclusive environment in line with DSHK’s mission. Candidates with less experience are encouraged to apply and will be considered for the Administrative Assistant position

Key Responsibilities

Secretarial Support

• Manage calendars, schedule meetings, and prepare correspondence, reports, and presentations for school leadership and faculty.
• Handle incoming calls, emails, and inquiries in English, Mandarin, and Cantonese, directing them to appropriate staff or departments.
• Perform clerical tasks, including data entry, filing, photocopying, and managing mail and courier services.

Faculty Support

• Coordinate faculty schedules, assist with resource allocation, and maintain records for professional development and staff events.
• Support teachers with administrative tasks, such as preparing classroom materials or managing student records.
• Collaborate with academic teams to streamline communication and ensure operational efficiency.

Parent and Student Engagement

• Serve as a key point of contact for parents, responding to inquiries about school programs, events, or policies in English and Chinese.
• Assist the admissions team with scheduling tours, managing enrollment documentation, and providing information to prospective families.
• Support students by addressing basic inquiries and facilitating communication with teachers or counselors.

Operational Coordination

• Coordinate with school bus drivers and staff to ensure effective scheduling for student transportation.
• Assist in procuring office supplies and maintaining an organized administrative office.
• Support school events, such as parent-teacher conferences, assemblies, or enrichment activities, by coordinating logistics and communications.

Compliance and Data Management

• Maintain accurate student and staff records using school management systems.
• Adhere to school policies, including child protection, data confidentiality, and Hong Kong’s Sexual Conviction Record Check (SCRC) requirements.
• Ensure compliance with data privacy regulations when handling sensitive information.

Qualifications and Skills

• Education: Bachelor’s degree is preferred but not a must
• Experience: Minimum 3 years in an administrative or secretarial role, preferably in an educational or international school setting.
• Language Proficiency: Fluency in English and Mandarin; proficiency in Cantonese is highly desirable to support DSHK’s bilingual environment.
• Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook) and Chinese word processing; familiarity with school management systems is a plus.
• Interpersonal Skills: Strong organizational, communication, and problem-solving skills with a professional, approachable demeanor.
• Cultural Fit: Passion for supporting a diverse, child-centered community and alignment with DSHK’s mission of fostering global-minded learners.

Working Conditions

• Hours: Monday to Friday, 8:00 a.m. – 5:00 p.m., with occasional evening or weekend events (approximately 4–5 times per year).
• Environment: Modern campus at 41B Stubbs Road, Mid-Levels, with a vibrant, multicultural community.
• Benefits: medical insurance, special working hours on school holidays

Dalton School Hong Kong is an equal opportunity employer committed to diversity and inclusion. We thank all applicants for their interest, but only shortlisted candidates will be contacted.