School Administrator

About Valo

Valo Learning Center is a new premium early childhood centre in Bukit Damansara, opening September 2026. We follow a Finnish-inspired, play-based approach for children aged 18 months to 6 years, delivered across five rooms in a calm, high-standard environment. We are building our founding team.

The Role

You are the first person every parent meets — on the phone, at the door, and on their first visit. You manage enquiries from first contact through to enrolment, host centre tours alongside our leadership team, and keep the centre's records, billing and accounts accurate and on time.

This is a broad, hands-on role combining front-of-house presence with real financial responsibility. It suits someone organised and numerate, warm with people, and comfortable representing a premium brand.

Reports to the Head of Operations.

Responsibilities

Front of house and admissions

• Manage reception: greet parents and visitors, answer calls and enquiries, control door access
• Respond to prospective parent enquiries promptly and schedule centre tours
• Support and host centre tours for prospective families, and follow up after each visit
• Maintain an accurate enquiry and enrolment pipeline, tracking every family from first contact to decision
• Process enrolment documentation and maintain child and family records

Accounts and payroll

• Issue fee invoices, record receipts, track payments and follow up on outstanding accounts
• Maintain accounts payable: process supplier invoices and prepare payments for approval
• Perform monthly bank reconciliation and maintain accurate bookkeeping records
• Prepare monthly payroll inputs including attendance, leave, overtime and claims
• Support statutory submissions — EPF, SOCSO, EIS and PCB — and year-end EA form preparation
• Prepare monthly financial summaries for the Head of Operations and School Director

General administration

• Maintain daily attendance records and support data entry on our school management platform
• Prepare and file documentation for JKM licensing and regulatory compliance
• Order and manage office and classroom supplies
• Provide administrative support to the School Director and Head of Operations

Requirements

• Diploma or Degree in Business Administration, Accounting, Finance or related field
• Minimum 3 years' experience covering both administration and accounts or bookkeeping
• Working knowledge of Malaysian statutory requirements — EPF, SOCSO, EIS and PCB
• Hands-on experience with accounting software (SQL, AutoCount, Xero or similar)
• Strong Excel skills and a high standard of numerical accuracy
• Confident and articulate in person — comfortable hosting families and speaking about the centre
• Fluent written and spoken English and Bahasa Malaysia; Mandarin an advantage
• Absolute discretion in handling confidential staff and family information
• Warm, professional manner with parents and children
• Must pass background screening in line with our child safeguarding requirements

What We Offer

• EPF, SOCSO, EIS
• Annual leave and public holidays per Federal Territory of Kuala Lumpur
• A founding team role with genuine scope to grow as the centre grows
• Training provided in our systems, curriculum and safeguarding standards

To Apply

Submit your CV via JobStreet. Shortlisted candidates will be invited for interview.