School Administrator

Rosmini College

Term Time Only

$27 - $30 per hour

Do you have strong organisational skills and a desire to make a positive difference in young people’s lives?

Position details:

• Full-time,(term time only) 20 hours per week during the school year.
• Due to the nature of the role, hours are flexible and will include some early mornings, evenings, weekends and term breaks to support trainings, tournaments, and game nights.
• Start date 12th October 2026; or by negotiation
• Based at Rosmini College, Takapuna; travel to off-site events will be required

About us:

Rosmini College is a Catholic secondary school committed to excellence in education, character and community. We believe in providing our students with rich opportunities in academics, culture and sport, and fostering an inclusive environment where every student can excel.

Key Responsibilities:

• You will assist our school’s programmes, developing and managing a diverse range of opportunities for students from Years 7-13.
• You will coordinate competitions, training, logistics, communication and administration, working closely with our Director of Sport, coaches and external providers.
• Organise timetables, fixtures, transport, venues, equipment and coaching/volunteer support for school teams and sport events.
• Coordinate inter-school tournaments, in-school competitions and school sports events.
• Manage budgets, payments, equipment inventories, registration systems and communications (newsletters, website, social media) relevant to sports.
• Promote positive student behaviour, sportsmanship and school values within all sporting activities.
• Monitor student participation, progress and feedback.
• Ensure compliance with risk management, health & safety, and school policies in sport (including transportation, supervision, equipment, EOTC).
• Provide administrative support such as scheduling, team lists, parent/coach communications, organizing travel, and overseeing results.
• Continually review and recommend improvements to the sports programme (e.g., new sports, pathways, community partnerships).

Skills & Attributes:

• Excellent communicator and team-player;
• The ability to coordinate multiple sporting events, fixtures and teams;
• Initiative and a commitment to student wellbeing and excellence;
• Excellent organisational and administrative skills; ability to manage multiple competing priorities and deadlines;
• Strong interpersonal and communication skills – able to liaise effectively with students, parents, coaches, external providers and staff;
• Competency in using school management systems, spreadsheets, database/tools (e.g., team registration software, transport scheduling);
• Problem-solving mindset, attention to detail and proactive initiative;
• Flexible and adaptive – evening/weekend events may be required;
• Understanding of health & safety, safeguarding in schools, and risk management in sports.

Qualifications & Experience:

• Experience in sports administration would be an advantage;
• Administration in a school
• Experience working with young people
• Driver’s licence and willingness to travel to/organise external events as required.

We offer:

• A supportive and dynamic school environment;
• Opportunities to shape and grow the sports programme;
• Being part of a committed team focussed on student development;
• A role where no day is the same – from team meetings to weekend fixtures.

Key Performance Indicators:

• Growth in student participation rates in sports across a range of codes;
• Smooth running of programmes, events and competitions with minimal incidents and high satisfaction from students/coaches;
• Clear, timely communications and administration of programmes (team lists, fixtures, transport, equipment);
• Effective budgeting and resource management of sports operations;
• Positive feedback from school community, coaches and students on the sports programme.