School Bookkeeper

SCHOOL BOOKKEEPER

QUALIFICATIONS:

1. High school diploma or GED.

2. Three (3) years' experience as a bookkeeper with comparable responsibilities in the public or private sector OR

3. Two (2) years' experience as a secretary with comparable responsibilities in the school system.

4. Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.

REPORTS TO: Career and Technical Education Director

CONTRACT: 202 Days

SUPERVISE: n/a

JOB DESCRIPTION/PERFORMANCE RESPONSIBILITIES:

1. Receive, count, receipt, and post all monies coming through the office for all school accounts.

2. Assist with the preparation of the annual and monthly financial reports and prepare monthly payroll.

3. Conduct routine bookkeeping duties such as posting, balancing accounts, reconciling bank statements, reporting and making bank deposits.

4. Prepare invoices for payment; arrange purchase orders and keep all supporting documents in order.

5. Enter receipts into proper activity accounts; provide reports to administrators and teachers.

6. Issue checks for purchases approved by the principal.

7. Observe Alabama and Local School Accounting procedures.

8. Maintain proper files for all documents as assigned.

9. Issue receipt books; assign purchase orders for the procurement of approved materials and supplies.

10. Maintain accurate records and procedures for school grants in a timely manner; receive and send in for payment as assigned.

11. Prepare ticket reports for athletic events; file a concessions-profit report as required.

12. Assist with the handling of field trip expenses; file proper reports.

13. Retain all contracts with individuals or businesses.

14. Assist with secretarial duties as assigned.

15. Participate successfully in the training programs offered to increase skill and proficiency related to assignment.

16. Participate in cross-training activities.

17. Maintain confidentiality regarding school/workplace matters.

18. Model and maintain high ethical standards.

19. Keep supervisor informed of potential problems or unusual events.

20. Assume other reasonable and equitable job-related duties as assigned by the immediate supervisor.