School Librarian

WESTERN COLLEGESJOB DESCRIPTION: SCHOOL LIBRARIAN

Department: Library and Learning Resources
Proposed reporting line: Vice President for Academic Affairs
Supervises: Library assistants and assigned student assistants
Employment type: Full-time

Position purpose

Manage the school’s library services, collections, and digital learning resources to support teaching, research, and student learning. Maintain an organized, accessible, and welcoming library that meets the needs of the academic programs served.

Key responsibilities

• Library operations
• Manage daily library services, schedules, borrowing, returns, and library clearance.
• Implement approved policies on library use, overdue materials, and lost or damaged resources.
• Maintain an orderly, safe, and inclusive learning environment.
• Collection development
• Coordinate with principals, deans, program heads, and faculty to identify needed books, journals, and digital resources.
• Evaluate collections against curricula, enrollment, and research needs.
• Recommend purchases, subscriptions, replacements, and withdrawal of outdated materials.
• Prepare an annual library development plan and proposed budget.
• Cataloging and inventory
• Accession, catalog, classify, and organize print and digital materials using recognized library standards.
• Maintain accurate records in the library management system.
• Conduct scheduled inventories and document missing, damaged, or withdrawn materials.
• Student and faculty support
• Help users locate reliable references and research materials.
• Conduct library orientations and training on database searching, source evaluation, citations, and responsible information use.
• Coordinate reading activities and information-literacy programs with faculty.
• Digital library services
• Administer access to e-books, online journals, databases, and the online catalog.
• Coordinate with IT on system maintenance, backups, and access problems.
• Monitor digital-resource usage and recommend improvements.
• Accreditation and quality assurance
• Maintain library documentation for applicable regulatory reviews and accreditation.
• Prepare collection inventories, acquisition records, usage reports, and evidence of library services.
• Identify resource gaps by academic program and monitor approved corrective actions.
• Staff supervision and reporting
• Train and supervise library assistants and student assistants.
• Submit monthly reports on attendance, circulation, acquisitions, research assistance, and operational concerns.
• Gather user feedback and recommend service improvements.
• Protect borrower confidentiality and promote responsible use of copyrighted materials.

Qualifications

• Registered and licensed librarian with a valid PRC professional identification card.
• Bachelor’s degree in Library and Information Science, or another recognized qualification supporting librarian licensure.
• Preferably at least two years of relevant school or academic library experience.
• Knowledge of cataloging, classification, reference services, collection development, and library management systems.
• Ability to manage digital resources and teach information-literacy skills.
• Strong organizational, communication, and service skills.
• Experience supporting accreditation is an advantage.
• For a head librarian assignment, a relevant master’s degree and supervisory experience are preferred, subject to applicable institutional and program requirements.

Performance measures

• Accuracy of catalog and inventory records.
• Timely processing and availability of learning resources.
• Progress in addressing identified curriculum resource gaps.
• Completion of orientations and information-literacy activities.
• Student and faculty satisfaction with library services.
• Timely submission of reports and accreditation documentation.
• Responsible use of the approved library budget.

Authority and accountability

The librarian recommends resource purchases, subscriptions, and policy changes for approval through the school’s established process. All expenditures and any library charges must follow approved school policies and accounting procedures

Pay: Php12,000.00 - Php35,000.00 per month

Work Location: In person