School Operations Coordinator

Position Overview

The School Operations Coordinator is responsible for coordinating the daily administrative and operational processes that keep Wakanyeja Ki Tokeyahci Wounspe Oti functioning effectively. The position ensures that information, schedules, records, logistics, communications, and other recurring operational needs are organized, accurate, and completed on time.

Working under the direction of the Director of Programs & Operations, the Coordinator independently manages assigned processes, coordinates with staff, families, contractors, and shared-service teams, and follows work through to completion. The Coordinator resolves routine operational issues, identifies gaps or concerns, and elevates matters requiring leadership decisions.

About Sicangu Co

Sicangu Co is an indigenous ecosystem of interconnected organizations and initiatives dedicated to creating a healthier, more prosperous future for the Sicangu Lakota Oyate. Anchored in Lakota values and guided by the principles of self-sufficiency and community empowerment, Sicangu Co operates as a collective effort to strengthen the social, cultural, and economic well-being of the Rosebud Reservation.

Within the ecosystem lies Sicangu Community Development Corporation (Sicangu CDC), a nonprofit organization leading efforts to foster sustainable community development. Sicangu CDC focuses on food sovereignty, education, housing, and health while working collaboratively with other Sicangu Co entities to provide holistic support and opportunities for the community. Together, the ecosystem leverages shared resources, expertise, and partnerships to create impactful, lasting change.

Key Responsibilities:

Daily School Operations

· Coordinate front-office and administrative operations, providing a welcoming and responsive point of contact for students, families, staff, and visitors.

· Manage recurring operational schedules, calendars, information, and administrative processes.

· Respond to routine operational needs, resolve issues within established procedures, and elevate concerns requiring leadership action.

Student Records & Family Communication

· Maintain accurate and confidential student enrollment, attendance, and other required school records.

· Coordinate attendance communication and follow-up with families and school staff.

· Prepare and distribute routine school communications and ensure questions, requests, and needed follow-up are directed appropriately.

Scheduling, Events & Logistics

· Coordinate logistics for school events, meetings, field trips, family activities, and other school functions.

· Arrange transportation, facilities, materials, vendors, and other operational details needed for successful implementation.

· Work with staff and partners to confirm responsibilities, timelines, and readiness for scheduled activities.

Purchasing, Facilities & Safety

· Coordinate general school purchasing, expense documentation, supply inventories, and related communication with Finance.

· Monitor facility needs, submit and track work requests, and coordinate day-to-day logistics with the custodial contractor and other service providers.

· Coordinate safety drills, inspections, emergency-readiness activities, and required operational documentation.

Operational Coordination & Improvement

· Coordinate with CDC Administration, Finance, HR, contractors, and other teams to complete school-level operational requirements.

· Maintain tracking tools and organized documentation needed for budgets, grants, compliance, and required reporting.

· Identify gaps, recommend practical improvements, and work with the Director of Programs & Operations to strengthen school procedures and systems.

Management Rights

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this position at any time.

Qualifications, Desired Knowledge and Skills:

Required:

· High school diploma or equivalent and at least two years of related experience in school operations, office administration, project coordination, or a comparable role.

· Strong organizational skills, with the ability to manage schedules, records, deadlines, and multiple priorities with consistent follow-through.

· Ability to independently manage recurring processes, coordinate across multiple people, and keep work moving toward completion.

· Strong attention to detail and demonstrated ability to maintain accurate, confidential, and well-organized information.

· Clear and respectful communication skills when working with students, families, staff, visitors, contractors, and partner teams.

· Sound judgment and problem-solving skills, including the ability to resolve routine issues and recognize when leadership involvement is needed.

· Proficiency with Microsoft Office and Google Workspace, with the ability to learn student information, financial, and other administrative systems.

· Commitment to WT’s mission, Lakota language revitalization, Indigenous education, and a welcoming, community-rooted school environment.

Preferred

· Associate’s or bachelor’s degree in business administration, education, nonprofit management, or a related field.

· Experience working in a school, Indigenous organization, tribally affiliated program, or community-based nonprofit.

· Experience maintaining student records, attendance information, or school management systems.

· Experience coordinating purchasing, facilities, events, transportation, vendors, or other operational logistics.

· Knowledge of or connection to Lakota language, culture, and community.

Physical Demands & Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

● Office and public facing environment

● Ability to sit for extended periods (example: up to 70% of time sitting at a computer)

● Ability to stand for extended periods (example: up to 3-4 hours for an event)

● Periodic driving required (example: up to 1.5-hour distance)

● Regular speaking, hearing, communication with others

● Ability to work evenings or weekends

Benefits:

● Health, vision, and dental insurance

● Life Insurance

● 401(k) matching

Equal Employment Opportunity Statement

Siċaŋġu Co is committed to building a diverse and inclusive team that reflects the communities we serve. We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other status protected by applicable law.

Indian Preference

In accordance with applicable federal law, including the Indian Self-Determination and Education Assistance Act (25 U.S.C. § 5307) and other relevant regulations, Siċaŋġu Co applies an Indian Preference in employment. Qualified Native American candidates will be given preference in hiring.

Pay: $20.19 - $28.85 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person