School Secretary

APPLY AT: https://jobs.redroverk12.com/org/stanfieldelem/opening/210145

General Responsibilities

• Always maintain a friendly outgoing demeanor and neat personal appearance.
• Greet and direct visitors, answer telephones promptly and direct to appropriate personnel, take accurate messages and relay information.
• Enroll and withdraw students, generate reports, and provide student information to parents and/or legal guardians, authorized teachers and staff.
• Translate English to Spanish documents as required by Principal or Assistant Principal.

Student Enrollment

• Correctly complete registration paperwork, free and reduced meal application, signed Internet Agreement, Tribal Number form (for Native American students only) and health office cards.
• Create student file folder and setup student in School Master.
• Notify the Migrant Liaison of any families meeting the criteria for homeless or migrant assistance.

Position Title Elementary Secretary Page 2

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Student Records

• Assist receptionist with registration of new and returning students as necessary.
• Accurately maintain student records, manually and electronically.
• Maintain student cumulative files including test scores, health information and Special Education services.
• Prior to releasing student information to anyone, check student files to determine if any legal rights of individuals have been controlled or removed. All notations must be documented with court records in student files.
• Track student absences, enter in School Master, advise teachers, principal and assistant principal of high absence rates per student.
• Maintain two separate files on all withdrawals. Assign a withdrawal code to one file, year of withdrawal and maintain for five (5) years. Remove card file from active files and file alphabetically in permanent file in safe (never destroyed).
• Make appropriate changes in School Master to withdraw student.
• FAX records to all requesting schools on a timely basis.

Special Assignments/Requests

• Complete all special assignments and requests in a timely manner keeping appropriate personnel advised of progress.
• Request additional help and information as required.

Job Type: Full-time

Pay: From $17.50 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person