SCM ADMINISTRATOR (REPAIR ORDER)

Location: Singapore, Singapore

Thales is a global technology leader trusted by governments, institutions, and enterprises to tackle their most demanding challenges. From quantum applications and artificial intelligence to cybersecurity and 6G innovation, our solutions empower critical decisions rooted in human intelligence. Operating at the forefront of aerospace and space, cybersecurity and digital identity, we’re driven by a mission to build a future we can all trust.

In Singapore, Thales has been a trusted partner since 1973, originally focused on aerospace activities in the Asia-Pacific region. With 2,000 employees across three local sites, we deliver cutting-edge solutions across aerospace (including air traffic management), defence and security, and digital identity and cybersecurity sectors. Together, we’re shaping the future by enabling customers to make pivotal decisions that safeguard communities and power progress.

Thales is a global technology leader trusted by governments, institutions, and enterprises to tackle their most demanding challenges. From quantum applications and artificial intelligence to cybersecurity and 6G innovation, our solutions empower critical decisions rooted in human intelligence. Operating at the forefront of aerospace and space, cybersecurity and digital identity, we're driven by a mission to build a future we can all trust.

In Singapore, Thales has been a trusted partner since 1973, originally focused on aerospace activities in the Asia-Pacific region. With 2,000 employees across three local sites, we deliver cutting-edge solutions across aerospace (including air traffic management), defence and security, and digital identity and cybersecurity sectors. Together, we're shaping the future by enabling customers to make pivotal decisions that safeguard communities and power progress.

Thales Avionics (AVS) in Singapore consists of manufacturing and repair activities for aircraft OEM and airlines respectively.

Responsibilities:

• Support SCM (Supply Chain Management) operational objectives and cost-saving initiatives in line with MYB targets.

• Ensure full compliance with Ethics Code and Export Control requirements during order creation and invoicing.

• Adhere to Supply Chain processes to prevent major audit findings.

• Drive waste reduction initiatives and support office 5S activities.

• Maintain timely and accurate updates in SAP.

• Ensure proper documentation, filing, and safekeeping of records.

• Liaise closely with internal stakeholders including Shipping, Virtual Shop, Bonded Store, Exchange, Workshop, Finance, and Quality teams on customer orders, order creation, invoicing, purchase orders, goods receipt, and related matters via email and E-flow.

• Perform day-to-day SAP transactions within a half day turnaround time (TAT) to support repair operations, including: In-house order creation for workshop repairs; External order creation and purchase order issuance to approved repair vendors; and Invoicing.

• Goods Receipt (GR) processing for repaired units returned by approved vendors.

• Ensure accurate and efficient data entry for order creation, invoicing, goods receipt, and related documentation across SAP and other applications.

• Escalate issues affecting order creation, invoicing, or goods receipt processes that may cause work stoppages.

• Manage multiple back-office functions concurrently, including order creation, invoicing, and goods receipt processing, while maintaining multi-skilled capability.

• Maintain a safe and secure working environment for self and team members.

Requirements:

• GCE N-Level, O-Level, NITEC, Higher NITEC, Diploma or equivalent qualification.
• Minimum 1 year of relevant experience in administrative, operations support, supply chain, logistics, or related functions.
• Aerospace or aviation industry experience will be an added advantage.
• Proficient in SAP and Microsoft Office applications.
• Knowledge of order creation, invoicing, purchase order, and goods receipt processes.
• Good organizational skills with the ability to prioritize tasks, manage multiple responsibilities, meet turnaround time (TAT) requirements, and follow up on outstanding actions.
• Strong attention to detail, accuracy in data entry and documentation, and ability to work effectively with cross-functional stakeholders.
• Customer-focused, proactive, and able to work independently as well as part of a team.

Other information:

• Working Location: Changi
• Working Hours: Monday - Friday, 9am - 6pm
• Company shuttle bus is provided at designated MRT stations
• Contract for 1 Year (renewable/convertible based on business requirements)

At Thales, we’re committed to fostering a workplace where respect, trust, collaboration, and passion drive everything we do. Here, you’ll feel empowered to bring your best self, thrive in a supportive culture, and love the work you do. Join us, and be part of a team reimagining technology to create solutions that truly make a difference – for a safer, greener, and more inclusive world.