Second Assistant Auditor

****Applicants must complete a Cherokee County Application in order to be considered for this position. Download from our website at: http://www.co.cherokee.tx.us/ips/cms/jobs.html and select Cherokee County Employment Application or apply in person at the office of the Human Resource Director, 135 S. Main St (3rd floor), Rusk, TX.****

Position Summary

Process payables weekly from all County departments. Perform accounting functions and clerical duties.

Essential Functions of the Job

· Retrieve invoices from e-mail and check online portals for invoices/payments

· Overseeing of purchase orders and pairing with invoices

· Answer phone and assist callers

· Daily sorting/coding of invoices for data entry/processing of accounts payable

· Print out credit card statements (3), fuel usage report and lease payments online

· Prepare monthly invoice for Child Abuse payment and Department of Public Safety phone reimbursement

· Process mental health payments to other counties, send invoices with ownership to Texas Department of Criminal Justice and gather/make copies of payments to County Court-at-Law Judge, Master’s fees and lawyers to Treasurer’s office

· Verify payments against statements received from vendors

· Research payments

· Send tax-exempt certificate to vendors and maintain credit applications

· Maintain Indigent Defense documents for yearly reports and file reports on-line (IDER)

· Process Microsoft Word documents

· Interface with county department heads and vendors

· Purchase postage for mail machine and prepare monthly usage report for journal entry, on 9/30 year-end each year run funds available for the audit

· Schedule pick up of shred for the 3rd floor of courthouse

· Reconcile Law Education Fund with breakdown of expenses for each office (monthly)

· Run Open Payable Report monthly in Tyler Tech (monthly)

Additional duties and responsibilities

· Additional duties as directed by County Auditor

Knowledge, Skills and Abilities Required to Perform the Essential Functions

· Knowledge of Tyler Tech, Microsoft Word and Excel

· 10-key skills (computer and calculator)

· Accounting skills

· Documentation and record-keeping skills

· Ability to interact with public and other county departments

· Ability to work closely with County Treasurer’s staff

· Ability to follow instructions and complete assignments

· Knowledge of county and state purchasing laws, policies and procedures

· Excellent oral and written communication skills

· Excellent interpersonal and organizational skills

Work Environment

· Work will be performed indoors

· Some distractions from traffic in/out of the office

· Low-level noise from printers, dehumidifiers, and air/heating units

Physical Requirements

· Ability to lift file boxes (up to 25 lbs.)

· Extended periods of sitting

Recommended Minimum Qualifications

· Bachelor’s Degree in Accounting or related field preferred

· Training in bookkeeping and accounting

· Training in Microsoft Word and Excel

· Office experience

Submit application and resume to Human Resource Director, 135 S. Main, Rusk, TX, 75785, by fax to (903) 683-1186 or email. Application may be obtained from the web at www.co.cherokee.tx.us and click on Jobs, or email [email protected] to request.

Cherokee County is an Equal Opportunity Employer and participates in E-Verify.

This posting may close at any time once a sufficient number of applications have been received.

Job Type: Full-time

Pay: $42,000.00 - $52,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Preferred)

Ability to Commute:

• Rusk, TX 75785 (Required)

Work Location: In person