Second Personal Assistant

About the role

We are seeking an experienced, highly organised, and proactive Second Personal Assistant to provide comprehensive executive-level support to the Group Chief Operating Officer (GCOO). The successful candidate will serve as a trusted partner to the GCOO, ensuring seamless management of daily operations, business priorities, and stakeholder engagements while maintaining the highest level of professionalism and confidentiality.

Key responsibilities

• Provide full spectrum of executive secretarial and administrative support to the GCOO
• Manage the GCOO's calendar, appointments, meetings, and daily schedule
• Prepare, draft, edit, and proofread correspondence, reports, presentations, meeting materials, and other business documents
• Handle confidential information with the utmost discretion and professionalism
• Manage filing systems, records, and documentation to ensure accuracy and accessibility
• Coordinate business meetings, board meetings, investor meetings, and other high-level engagements
• Liaise effectively with internal stakeholders, senior management, business partners, investors, and external parties on behalf of the GCOO
• Prepare meeting agendas, presentation materials, minutes, and follow up on action items to ensure timely completion
• Provide administrative and coordination support for new business initiatives and strategic projects
• Conduct research, compile information, and prepare reports to support business decision-making

About you

• Minimum Diploma in Business Administration, Private Secretarial Studies, or a related discipline
• Minimum 8–10 years of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role, preferably supporting C-suite executives
• Proven experience managing highly confidential and sensitive information with discretion
• Strong experience coordinating complex calendars, business meetings, travel arrangements, and executive schedules
• Experience engaging with senior executives, investors, business partners, and external stakeholders
• Excellent organisational, planning, and multitasking skills with strong attention to detail
• Outstanding written and verbal communication skills
• High level of professionalism, integrity, discretion, and sound judgement
• Strong interpersonal and stakeholder management skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other digital collaboration tools