Secretarial Executive

COMPANY OVERVIEW

The Corporate Secretarial Department is responsible for providing corporate secretarial and related support services to the Group and its related companies, ensuring compliance with statutory and regulatory requirements while supporting corporate governance and business operations.

RESPONSIBILITIES

• Handle and support day-to-day company secretarial matters for the Group of Companies and related entities.
• Prepare and draft directors' and members' resolutions, minutes of meetings, statutory forms and other corporate documents.
• Attend to statutory filings and submissions with the Companies Commission of Malaysia (SSM), including SSM4U, CRS and MBRS lodgments.
• Maintain and update statutory registers, records and company secretarial databases in compliance with the Companies Act 2016 and other applicable regulatory requirements.
• Monitor statutory deadlines and ensure timely compliance with regulatory and filing requirements.
• Liaise with internal and external stakeholders, including auditors, tax agents, bankers, lawyers and regulatory authorities on company secretarial and compliance matters.
• Assist in general company secretarial work, corporate exercises and statutory compliance matters of the Group of Companies.
• Perform such other duties and responsibilities as may be assigned from time to time.

REQUIREMENTS

• Possess at least 1 to 2 years of relevant experience in company secretarial practice, preferably gained from a professional secretarial, legal or consultancy firm.
• MAICSA/CGQP graduates or candidates currently pursuing the MAICSA (CGQP) qualification are encouraged to apply.
• Familiarity with the Companies Act 2016, corporate secretarial practice and SSM compliance requirements.
• Proficient in Microsoft Office applications and online statutory submission platforms, including SSM4U, CRS, MBRS, and LHDN stamping systems.
• Able to work independently with minimal supervision, meticulous in documentation and capable of meeting deadlines in a fast-paced environment.
• Possess good communication and interpersonal skills.
• Proficient in written and spoken English and Bahasa Malaysia. Proficiency in Mandarin would be an added advantage.
• Responsible, committed and willing to learn.
• Willing to work at Solaris Mont Kiara and possess own transportation.

**Only shortlisted candidates will be notified.