Secretarial Executive

About the role

This role involves scheduling and convening Board of Directors' Meetings and Annual General Meetings, including the preparation of meeting notices. You will liaise and advise on matters relating to annual statutory audits and corporate compliance, conduct due diligence activities, and handle corporate secretarial work, including preparing Board resolutions and relevant statutory forms for submission to the Companies Commission of Malaysia (SSM). You will liaise with the Board of Directors on corporate governance matters and statutory requirements, prepare and coordinate reports, meeting minutes, circular resolutions, progress reports, performance reports, decision papers, and information papers, and ensure all statutory records are properly maintained and kept up to date.

Key responsibilities

• Schedule and convene Board of Directors' Meetings and Annual General Meetings, including preparation of meeting notices
• Liaise and advise on matters relating to annual statutory audits and corporate compliance
• Conduct due diligence activities
• Handle corporate secretarial work, including preparing Board resolutions and relevant statutory forms for submission to the Companies Commission of Malaysia (SSM)
• Liaise with the Board of Directors on corporate governance matters and statutory requirements
• Prepare and coordinate reports, meeting minutes, circular resolutions, progress reports, performance reports, decision papers, and information papers
• Ensure all statutory records are properly maintained and kept up to date

About you

• Bachelor's Degree in a relevant field or a Professional Qualification recognised under the Companies Act 2016
• Chartered Secretary and Governance Professional qualification or equivalent professional qualification is an advantage
• Membership with a recognised professional body is preferred
• Good command of both English and Bahasa Malaysia
• Minimum 5 years of relevant corporate secretarial experience
• Strong interpersonal, communication, and organisational skills
• Proficient in Microsoft Office applications
• Positive working attitude with the ability to work independently and collaboratively in a team environment