Secretary & Sales Admin

Secretary & Sales Admin

Location: Phuket, Thailand
Employment Type: Full-time

Key Responsibilities

Secretary & Administrative Support (50%)

• Act as the first point of contact for management, handling correspondence, phone calls, emails, and daily coordination.
• Manage schedules, meetings, appointments, and events.
• Prepare, organize, and maintain documents, reports, and administrative records.
• Coordinate with internal teams, clients, partners, and other relevant parties.
• Arrange meetings, transportation, accommodation, and other business-related arrangements when required.
• Proactively remind management of important meetings, deadlines, follow-ups, and pending tasks.
• Handle day-to-day administrative tasks and provide general support to management and the Sales team.
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Assist with other tasks and assignments as required by management.

Sales Admin & Coordination (50%)

• Provide administrative and coordination support to the Sales team.
• Prepare and organize quotations, booking documents, contracts, reports, and other sales-related documents.
• Coordinate with clients, sales agents, property owners, developers, and relevant parties.
• Maintain and update customer, property, and sales databases.
• Follow up on documents, bookings, payments, and sales-related processes.
• Coordinate property viewings, appointments, and schedules for the Sales team.
• Track sales activities and prepare regular reports for management.
• Assist in monitoring sales progress and ensure that follow-up tasks are completed on time.
• Support the Sales team with daily operations and other assigned tasks.

Requirements

• Proven experience as a Secretary, Personal Assistant, Executive Assistant, Sales Admin, Sales Coordinator, or similar role.
• Experience in real estate or a sales-related environment is an advantage.
• Excellent organizational and time-management skills, with the ability to prioritize and manage multiple tasks effectively.
• Strong written and verbal communication skills.
• Good command of English, both written and spoken.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to maintain confidentiality and exercise discretion at all times.
• Proactive, responsible, flexible, and adaptable to changing priorities.
• Professional manner with strong communication and coordination skills.
• Ability to work independently and effectively as part of a team.
• A valid driving license is an advantage.

Address : 71/42 Moo 10, Chalong Subdistrict, Mueang Phuket District, Phuket Province 83130