Secretary

• Prepare and release memos, letters, and other correspondence.
• Handle clerical tasks such as typing, filing, scanning, and record-keeping.
• Maintain and organize physical and digital files for easy retrieval.
• Schedule meetings, prepare minutes, and follow up on action items.
• Assist with preparation and submission of liquidations, reports, and payment requests.
• Relay notices, instructions, and updates from the Associate Director to staff (and vice versa)
• Ensure completeness of documents for audit and compliance purposes.
• Provide clerical assistance during fieldwork or site visits with the Associate Director.

Qualifications

• Graduate of any 4-year course (preferably Business Administration, Office Management, or related).
• At least 1 year of experience in secretarial, clerical, or administrative roles.
• Proficient in Microsoft 365 (Word, Excel, Teams, Outlook).
• Strong organizational and time management skills.
• Good communication skills in English and Filipino.
• High attention to detail and accuracy.
• Willingness to accompany management on occasional fieldwork.

Expected Outputs

• Well-prepared Memos and Documents – Clear, timely, and accurate.
• Organized Filing System – Easy retrieval of both digital and physical files.
• Accurate Records – Attendance, leave, and expense records updated consistently.
• Timely Submissions – Liquidations, reports, and requests filed on time.
• Efficient Meeting Support – Minutes prepared and action items tracked.
• Fieldwork Support – Clerical assistance provided when accompanying the Associate Director.

Nice to Have

• Can drive (motorcycle, four-wheeler)
• IT / programming background
• Or Audit background