Secretary

This position is responsible for the secretarial support to principals for business travel arrangement, meeting scheduling, calendar management and other project related support including itinerary management and business document preparation. This person will also work closely with secretary team in China to share the workload and provide efficient support to meet the growing demand of consulting team.

Primary duties and responsibilities includes, but not limited to:

• Provide secretarial support to 5-6 Senior Executives with coordination of travel and meeting, calendar management

  • Establish good understanding on principal’s interests and instructions, to well organize the time on calendar; to provide timely reminder as required
  • Follow the travel policy to provide relevant arrangement on flights, trains, hotels and car services; anticipates and co-ordinates point-to-point travel and logistics needs, include but not limited to directions, commuting time and ground transportation, passport and visa processing
  • Assist internal and external meetings and conferences which the principals is responsible for
  • Help principals to claim the timesheet and expense report

• Responsible for admin support to business related matters from principals or project teams

  • Work as a Project team assistant to coordinate the group travel and Project team meetings
  • Coordinate internal and external printing resources for presentation document preparation before a client meeting
  • Assist Client or Project teams on bidding material preparation and submission
  • Provide support to other office function or activities

Job Requirements

• Over 3 years of secretarial experience in professional services or multi-national fin tech companies
• Excellent oral and written communication skills in English and Mandarin Chinese
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Able to perform well in a fast-paced, deadline driven and service oriented environment.
• Flexible interpersonal skills and able to work effectively with all levels of staff.
• Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics.
• Team player highly motivated, energetic, resourceful and friendly.
• Service-oriented, flexible and able to work under pressure.
• Bachelor degree