Secretary

About Us

At NY One HVAC, we value efficiency, organization, and a positive team atmosphere. We are looking for a reliable, detail-oriented Secretary to keep our daily operations running smoothly and ensure our clients receive top-notch service.

Key Responsibilities

• Financial Administration: Handle light bookkeeping, including generating and issuing invoices, and processing billing inquiries.
• Scheduling & Calendar Management: Coordinate and maintain executive and team schedules, set up appointments, and manage calendar conflicts proactively.
• Document & File Management: Prepare routine correspondence, maintain digital filing systems, and keep records organized and up to date.
• General Administrative Support: Keep inventory of office supplies, assist with meeting preparations, and complete other administrative tasks as needed.

Qualifications & Skills

• Software Proficiency:
• QuickBooks: Proven experience with invoicing, billing, and basic account tracking.
• Microsoft Office Suite: Advanced proficiency in Word, Excel, and Outlook.
• Google Workspace: Strong working knowledge of Gmail, Calendar, Drive, Docs, and Sheets.
• Experience: 3 years of experience in an administrative, secretarial, or receptionist role.
• Key Traits: High attention to detail, exceptional time-management skills, and strong written and verbal communication skills.

Pay: From $30.00 per hour

Work Location: In person