Secretary

About the role

This is an executive assistant position supporting senior executives with comprehensive administrative and coordination responsibilities.

Key responsibilities

• Coordinate daily schedules of senior executives, organize internal and external business meetings, compile meeting minutes, and follow up on action items to ensure implementation
• Manage document circulation and archiving, organize and translate Chinese and English materials, draft routine documents such as notices and reports, and maintain comprehensive document records
• Serve as a liaison between internal departments and external partners; manage visitor reception, business coordination, ensure efficient information flow, and facilitate cross-departmental collaboration
• Handle travel arrangements, visa processing, and itinerary bookings for executives, ensuring smooth business logistics and effective control of related administrative expenses
• Assist in collecting business materials and reports, and complete other ad-hoc tasks assigned by senior management
• Strictly safeguard the company's commercial and confidential information

About you

• Bachelor's degree or above in Secretarial Studies, Administrative Management, Chinese Language, or Indonesian Language
• More than 1 year of experience as a personal secretary, administrative supervisor, or executive assistant to a general manager
• Fluent in both Chinese and Indonesian, with strong spoken communication skills in daily use and the ability to translate formal written documents between the two languages
• Basic English reading and writing skills are a plus
• Strictly maintain confidentiality of core business, personnel, and financial information; refrain from disclosing internal information without authorization
• Preferred: Hold a valid driver's license; familiar with Jakarta, Indonesia's local traffic conditions; experience in financial industry business coordination; prior experience as a secretary in automotive or leasing companies