Secretary

Job Summary

We are seeking a dynamic and highly organized Secretary to join our team. In this vital role, you will serve as the first point of contact for visitors and clients, manage administrative tasks with efficiency, and support office operations seamlessly. Your proactive approach and excellent communication skills will help ensure the smooth functioning of our office environment.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and courtesy, managing front desk operations effectively
• Handle multi-line phone systems, directing calls promptly and providing exceptional customer service
• Manage calendar schedules, appointments, and meetings for staff and executives with precision
• Perform data entry tasks using QuickBooks, Microsoft Office, and Word processing tools
• Maintain organized filing systems, both electronic and paper-based, ensuring easy retrieval of documents
• Assist with office management duties including supply inventory, order placement, and general administrative support
• Support client communication efforts through email correspondence, phone communication, and follow-up activities

Qualifications

• Knowledge and proficiency in using QuickBooks
• Proven clerical experience or office experience demonstrating strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes
• Technical proficiency in computer literacy, including typing speed and accuracy, proofreading, and document formatting
• Excellent phone etiquette coupled with strong interpersonal skills for customer support and front desk interactions
• Demonstrated time management skills to prioritize tasks efficiently in a fast-paced environment
• Personal assistant or office management experience is advantageous for supporting daily operations

Pay: $22.38 - $26.96 per hour

Benefits:

• Dental insurance
• Paid time off
• Vision insurance

Work Location: In person