SECRETARY

We are looking for a highly organized and experienced Secretary to provide administrative and executive support to the President. The role requires excellent coordination, strong business writing skills, and the ability to manage confidential records.

Key Responsibilities

• Prepare Agendas and Minutes of Meetings for the President
• Maintain and organize documentation
• Coordinate the flow of information between the President and Managers
• Monitor and follow up on action items, reports, and commitments agreed upon during meetings.
• Manage the President’s schedule, including reminders and coordination of follow-up meetings.
• Organize and maintain confidential and personal records of the President
• Ensure that all official communications and instructions from the President are properly dispatched and received by the intended recipients.
• Draft and prepare correspondence, memoranda, and communications for the President’s review and signature.
• Assist in planning key committee meetings and track the progress of projects, action plans, and strategies initiated by the President.
• Screen incoming mail and prepare draft responses when necessary.
• Manage general office administration, including housekeeping of the office, coordination of equipment repairs, and requests for office supplies.
• Perform other tasks that may be assigned by the President from time to time.

Qualifications

• Bachelor’s Degree or any related business course.

• At least 5 years of work experience

• Background in construction, manufacturing, or related industries is an advantage.

• Excellent business writing and communication skills.

• Strong planning, organizational, and coordination abilities.

• High level of professionalism, discretion, and confidentiality.

• Excellent interpersonal skills and ability to work with senior executives.