Secretary

About the role

This is an Executive Support position supporting the President and Vice President. You will manage and coordinate executive calendars, appointments, meetings, and engagements, organize daily schedules, and ensure executives are prepared for upcoming commitments. You will also provide support for the Vice President's social media-related calendar and brand collaborations, coordinate domestic and international travel, maintain organized files and records, conduct research, and serve as a liaison between executives and stakeholders.

Summary of key responsibilities

• Manage and coordinate the President's and Vice President's calendars, appointments, meetings, and engagements
• Organize daily schedules and ensure both executives are prepared for upcoming commitments
• Prepare meeting agendas, presentations, reports, briefing materials, and correspondence
• Take meeting notes and monitor action items, deadlines, and follow-ups
• Handle confidential business and personal information with a high degree of discretion
• Coordinate domestic and international travel, accommodations, transportation, and itineraries
• Maintain organized digital and hardcopy files, records, documents, and executive information
• Manage and coordinate the Vice President's social media-related calendar and commitments
• Coordinate brand collaborations, influencer partnerships, campaigns, events, interviews, and appearances
• Track campaign deadlines, deliverables, approvals, and contractual commitments

About you

• Bachelor's degree in Business Administration, Management, Communications, Marketing, or a related field preferred
• At least 1-2 year/s of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar position
• Strong knowledge of Microsoft Office and/or Google Workspace
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Excellent attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Strong interpersonal and relationship-management skills
• Ability to work independently and exercise sound judgment
• High level of confidentiality, professionalism, and integrity