Secretary

Key Responsibilities

• Provide comprehensive secretarial and administrative support to Management.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, minutes, reports, presentations, and other correspondence.
• Handle incoming and outgoing correspondence, emails, and confidential documents.
• Maintain proper filing and records of company and corporate documents.
• Coordinate and follow up on tasks, meetings, and matters assigned by Management.
• Assist in preparing and maintaining corporate secretarial documents and statutory records.
• Liaise with Company Secretary, government authorities, professional advisers, and external parties when required.
• Assist in organising Board and Management meetings and ensure relevant documents are properly prepared and circulated.
• Maintain confidentiality of sensitive company and Management information.
• Perform other administrative and secretarial duties as assigned by Management from time to time.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Secretarial Studies, Corporate Administration, or a related field.
• Possess a professional qualification/certificate in Company Secretarial Practice (CoSec) or equivalent.
• Minimum 2–3 years of relevant experience in secretarial, administrative, or corporate secretarial work.
• Able to speak and communicate effectively in Mandarin/Chinese.
• Good command of English and Bahasa Malaysia, both written and spoken.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong organisational, time management, communication, and follow-up skills.
• Able to handle confidential information with discretion and professionalism.
• Detail-oriented, responsible, proactive, and able to work independently.
• Able to manage multiple tasks and meet deadlines effectively.