Secretary

About the role

We are seeking an experienced and organised Secretary to join GreenEarth Ventures Indonesia in Jakarta on a full-time basis. This is a pivotal administrative role that will provide essential support to our management team and contribute to the smooth operation of our Jakarta office. The Secretary will be responsible for managing schedules, coordinating communications, maintaining records, and ensuring that our office runs efficiently. This position offers the opportunity to work in a dynamic environment where your organisational skills and attention to detail will be highly valued.

Key responsibilities

• Manage executive calendars and schedules, arranging meetings, appointments and travel arrangements as required
• Provide comprehensive administrative support to senior management and departmental teams
• Answer and direct telephone calls, take messages and respond to inquiries professionally
• Prepare, format and proofread correspondence, reports, presentations and other business documents
• Maintain and organise filing systems, both digital and physical, ensuring documents are easily accessible
• Coordinate office operations, including ordering supplies, managing inventory and liaising with service providers
• Arrange and coordinate meetings, conferences and events, including venue booking and catering arrangements
• Process expenses, invoices and other financial documentation with accuracy
• Maintain confidentiality and handle sensitive information with discretion
• Support human resources functions such as recruitment coordination and employee record management

What we're looking for

• Proven experience working as a Secretary, EA (Executive Assistant) or in a similar administrative support role, preferably within a corporate or professional services environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English; proficiency in Indonesian is an advantage
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Exceptional attention to detail and accuracy in all administrative tasks
• Professional demeanour with excellent customer service and interpersonal skills
• Flexibility and adaptability to changing priorities and requirements
• Knowledge of Jakarta business culture and working practices is desirable

What we offer

At GreenEarth Ventures Indonesia, we are committed to creating a supportive and inclusive workplace where our employees can thrive. We offer a competitive remuneration package commensurate with experience, opportunities for professional development and career progression, a collaborative work environment with a focus on sustainability and social impact, and support for work-life balance. We value our team members and provide ongoing training and support to enable you to develop your skills and advance your career with us.

About us

GreenEarth Ventures Indonesia is a forward-thinking organisation dedicated to driving sustainable development and environmental initiatives across Indonesia. We are committed to creating positive social and environmental impact through innovative projects and partnerships. Our team is passionate about making a difference, and we foster a collaborative culture where diverse perspectives are valued and every team member contributes to our mission. We believe that professional excellence and social responsibility go hand in hand, and we are proud to be an employer of choice for those seeking meaningful work in the sustainability sector.

Apply now

If you are an organised and proactive professional with strong administrative experience and are interested in joining our team, we would love to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you are interested in this role. We look forward to reviewing your application.