Secretary

Job Description: Secretary

Company: Conin International Consultants
Location: UAE
Experience Required: 3–5 Years
Salary: AED 4,000–5,000 per month
Work Location: In Person

Job Summary

CONIN International Consultants is seeking a well-organized, professional, and experienced Secretary to join our growing team. The successful candidate will be responsible for providing administrative and secretarial support to management and project teams, coordinating meetings and correspondence, maintaining records, and ensuring smooth day-to-day office operations.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to management and project teams.
• Manage daily correspondence, emails, letters, and official communications.
• Prepare, format, and maintain letters, reports, presentations, minutes of meetings, and other documents.
• Schedule and coordinate meetings, appointments, and site/project-related activities.
• Prepare meeting agendas, take minutes, and follow up on assigned action items.
• Maintain organized physical and electronic filing systems for company and project documents.
• Receive, register, distribute, and track incoming and outgoing correspondence.
• Maintain confidential records and ensure proper document control.
• Coordinate with clients, consultants, contractors, suppliers, and other stakeholders as required.
• Assist in preparing and submitting project-related documents and correspondence.
• Support the preparation of reports, presentations, schedules, and administrative documents.
• Maintain office calendars, contact lists, and important records.
• Assist management with travel arrangements, meeting coordination, and other administrative requirements.
• Monitor office supplies and coordinate procurement when required.
• Handle telephone calls, emails, visitors, and general office inquiries professionally.
• Assist with HR and administrative activities when required.
• Maintain confidentiality of company, employee, client, and project information.
• Ensure timely completion of administrative tasks and follow up on pending matters.
• Perform other administrative and secretarial duties assigned by management.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Office Administration, Secretarial Studies, or a related field.
• 3–5 years of relevant secretarial or administrative experience, preferably in the UAE.
• Previous experience in a consultancy, construction, engineering, or contracting company is preferred.
• Strong knowledge of office administration and professional correspondence.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Good document management and filing skills.
• Excellent written and verbal communication skills in English.
• Strong organizational and time-management skills.
• Ability to handle confidential information professionally.
• Ability to multitask and work under pressure with minimal supervision.
• Strong attention to detail and accuracy.
• UAE experience is preferred.

Preferred Skills

• Office Administration
• Secretarial & Executive Support
• Document Management
• Correspondence & Report Preparation
• Meeting & Calendar Coordination
• Microsoft Office
• Email & Communication Management
• Filing & Record Keeping
• Client & Stakeholder Coordination
• Time Management
• Organization & Multitasking
• Confidentiality & Professionalism
• Communication Skills
• Follow-up & Coordination

Benefits

• Salary: AED 4,000–5,000 per month
• Professional development opportunities
• Dynamic and collaborative work environment
• Exposure to diverse and high-profile projects
• Opportunity to work with a growing consultancy organization
• Career growth opportunities

Work Location: In Person

Work Location: In person