Secretary

About the role

A trading company is looking for a detail-oriented and proactive Secretary to provide administrative and secretarial support. The successful candidate will ensure smooth daily operations, assist senior management, and coordinate effectively with internal teams and external partners.

Key responsibilities

• Provide secretarial and comprehensive administrative support to management
• Coordinate internal and external meetings, appointments, and travel arrangement
• Oversee flight reservations, accommodation, visa processing, and detailed itinerary planning
• Serve as a key contact point with customers and internal departments
• Draft and finalize letters, reports, and presentations
• Maintain accurate and up-to-date records of contracts, agreements, and company data
• Support daily office operations and ad hoc tasks
• Assist with special projects and provide flexible support for management initiatives

About you

• Degree holder required
• Minimum 3-5 years of relevant secretarial and administrative experience
• Good command of English, Cantonese and Putonghua
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Strong communication, organizational, and problem-solving abilities
• Ability to handle multiple tasks and occasional travel