Secretary

Job Overview

We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth communication, efficient office management, and exceptional customer support. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to the overall success of our organization.

This is a full time position responsible for providing clerical support to all agency programs. This person will be responsible for receptionist duties, tracking and reporting, as well as the company newsletter and website. Confidentiality is a must in this position.

Responsibilities include:

This position requires answering phone calls and greeting visitors in a professional manner as you are the first impression.

• Distribute name tags, typing, filing, compiling data to spreadsheets
• Daily, monthly and quarterly reports
• Manage incoming and outgoing mail, order office supplies and care of the office equipment
• Track daily attendance and mileage sheets from vehicles
• Distribute gas cards, vehicle keys and report work orders to the maintenance department
• Update consumer's medical cards for emergencies
• Work closely with the document destruction department tracking, scheduling and recording product information
• Work closely with Executive Director mailing documents and designing brochures, compiling and publishing the company newsletter as well as maintaining the company website utilizing Wix and Canva
• Be detail oriented and keep accurate records
• Be able to work independently
• Have the ability to proof read and correct errors
• Have basic mathematic skills
• Strict confidentiality is a must for this position.

Minimum Qualifications:

Business School certification preferred

Accredited State High SchoolDiploma or GED required.

Ability to perform within prescribed office procedures, to maintain harmonious working relationships, and function according to standard work practices and conduct.

Wix and Canva experience required

Valid Driver’s License and Clean Driving Record.

Must Pass Child Abuse, FBI (fingerprinting) and Criminal Record Clearances.

Must pass pre-hire physical and TB test

EOE

Pay: $19.30 per hour

Expected hours: 37.5 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person