Secretary

Responsibilities:

• Proactively manage complex executive calendars, anticipate conflicts, and optimize time allocation to enhance decision-making efficiency.
• Serve as the primary point of contact, screening and handling all incoming and outgoing communications (emails, phone calls, and correspondence) to reduce executive workload.
• Build and maintain efficient physical and digital filing systems, ensuring quick document retrieval while adhering to compliance and confidentiality standards.
• Independently draft, edit, and polish reports, presentations, and documents to support high-quality business deliverables.
• Manage the full meeting lifecycle, including agenda preparation, minute-taking, and follow-up on action items to ensure effective execution.
• Professionally greet visitors, handle internal and external inquiries, and deliver exceptional service to elevate company image and client experience.
• Handle confidential and sensitive information with the highest level of discretion to safeguard company and executive reputation.
• Proactively take on additional administrative tasks and provide flexible support to help the team achieve business objectives.

Requirements:

• Academic Excellence: Bachelor’s degree or above
• Exceptional English (Essential): You must possess an outstanding command of written and spoken English for formal business dialogues and professional correspondence.
• Language Skills (Preferred): Proficiency in Mandarin and Cantonese is highly preferred to effectively engage with diverse stakeholders, though not mandatory.
• Core Competencies: Strong communication and interpersonal skills are essential to navigate professional relationships and complex negotiations.
• Analytical Prowess: Strong ability to interpret data and translate quantitative findings into strategic business insights. Proficient in Microsoft Excel, including Pivot Tables, VLOOKUP, and Data Validation.