Secretary

Position Overview

We are seeking a highly skilled and experienced Secretary. The ideal candidate will be an organised professional with a proven ability to maintain confidentiality and manage sensitive information. This role requires a blend of organisational skills, attention to detail, effective communication, and a high level of professionalism aimed at optimising the efficiency of executive leadership.

Key Responsibilities

1.   Administrative Support

• Schedule Management: coordinate and manage the business calendar, including scheduling work-related meetings and appointments.

• Communication: serve as the primary point of contact for matters related to work, handling correspondence and inquiries.

• Assist in the planning and execution of events, ensuring all logistical details are managed seamlessly.

2.   Meeting Coordination

• Organise meetings, prepare agendas, compile necessary documentations, record meeting minutes and distribute to relevant parties.

3.   Handle sensitive information with discretion and maintain confidentiality in all matters.

4.   Work closely with other team members to ensure cohesive operations and support for the initiatives and goals.

5.    Work closely with other departments, ensuring alignment on projects and initiatives. Monitor the progress of projects initiated and ensure deadlines are met.

6.    Build and maintain relationships with stakeholders, clients and business partners, representing the organisation.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.

• Minimum 15 years of experience as an secretary or in a similar administrative role.

• Exceptional organisational and multitasking skills.

• Proficient in Microsoft Office Suite and other relevant software.

• Strong verbal and written communication abilities in Cantonese, English and Mandarin.

• Attention to detail and commitment to producing high-quality work.

• Ability to work independently and as part of a team.

• Discreet and trustworthy, with a strong sense of professionalism.

• Proactive and resourceful in problem-solving.

• Flexible and adaptable to changing priorities.