Secretary

KEY RESPONSIBILITIES

• Provide daily secretarial and administrative support to the CEO.
• Manage the CEO's schedule, appointments, meetings, and business engagements.
• Prepare, organize, encode, and maintain reports, correspondence, letters, and other business documents.
• Handle incoming calls, messages, emails, and communications for the CEO.
• Prepare meeting notes, minutes, and action points when required.
• Coordinate with department heads, employees, clients, suppliers, and other business contacts as directed by the CEO.
• Monitor and follow up on pending tasks, documents, approvals, and instructions.
• Maintain organized and confidential physical and electronic records.
• Assist in reviewing, organizing, and preparing accounting and financial documents, including invoices, receipts, expenses, payments, collections, and related records.
• Assist in preparing simple financial summaries, schedules, and reports when required.
• Coordinate with Accounting/Finance personnel regarding documents and information requested by the CEO.
• Perform other related duties as may be assigned by the CEO.

QUALIFICATIONS

• Bachelor's degree in Accounting, Accounting Technology, Business Administration, Management, Office Administration, or a related course.
• With actual work experience in accounting, bookkeeping, finance, or handling accounting-related tasks.
• Applicants without accounting work experience will not be prioritized.
• At least 1–2 years of relevant experience as a Secretary, Executive Secretary, Administrative Assistant, Accounting Assistant, Accounting Staff, or similar position.
• Good working knowledge of basic accounting principles and financial documentation.
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience with accounting software such as QuickBooks or similar systems is an advantage.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Trustworthy and able to maintain strict confidentiality.
• Professional, reliable, and able to work with minimal supervision.

Work Location: In person