Secretary

Job Overview
We are seeking a dynamic and highly organized Secretary to join our team! This vital role offers an exciting opportunity to support daily office operations, manage administrative tasks, and interact with a multitude of customers and coworkers. The ideal candidate will be energetic, detail-oriented, and possess excellent organizational skills. You will serve as the first point of contact for customers and insurance companies, providing exceptional customer service while maintaining a welcoming and energetic environment. Your proactive approach and multitasking abilities will help keep our office running efficiently and effectively. We look forward to adding a friendly face to our amazing and dedicated team!

Responsibilities

• Manage front desk operations, answering phone calls, greeting customers in person and directing them appropriately with polite professionalism.
• Maintain organized filing systems, perform data entry, and ensure all documents are properly stored and accessible.
• Schedule drop offs and prepare final paperwork.
• Support office management tasks such as organizing files and assisting with Insurance paperwork.
• Utilize computer skills including vehicle estimating software, google docs, and invoice tracking.
• Provide customer support by answering inquiries promptly and professionally while ensuring excellent service standards are met.

Requirements

• Reliable Transportation and Timeliness are of the upmost importance.
• Monday through Friday 8AM to 5PM availability.
• Proven office or management experience demonstrating strong organizational skills and attention to detail.
• Enthusiasm with interacting with customers and coworkers while maintaining politeness and professionalism when called upon.
• Proficiency in computer literacy with familiarity in running multiple computer programs at once.
• Excellent phone etiquette with experience managing landline phone systems.
• A willingness to adapt to a fast paced and ever changing environment.
• Knowledge of office management procedures including filing systems, calendar management, and record keeping.
• Ability to prioritize tasks efficiently using time management skills in a fast-paced environment with a willingness to take on more responsibility depending on the day.
• Bilingual abilities are a plus to assist diverse client needs effectively but not required.

Join us as a Secretary where your enthusiasm for organization and customer service will make a meaningful impact! We value energetic individuals committed to supporting our team’s success through exceptional administrative support.

Pay: From $10.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• Employee discount
• Paid time off

Work Location: In person