Secretary

About the Role

We are seeking a highly organized, proactive, and professional Secretary to provide executive and administrative support to the Sr. Site Director Operations and Senior Management Team. This role is critical in ensuring the smooth execution of daily business activities, effective coordination across functions, and a positive experience for visitors and stakeholders.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to the Sr. Site Director Operations.
• Manage and maintain executive calendars, appointments, and scheduling priorities.
• Coordinate domestic and international travel arrangements, including accommodations and logistics for employees and visitors.
• Organize meetings, prepare agendas, record meeting minutes, and follow up on action items.
• Prepare presentation materials and reports for leadership meetings.
• Serve as the first point of contact for visitors to the Penang site and coordinate visitor arrangements.
• Collaborate with administrative personnel and cross-functional teams to support business operations.
• Participate in projects, employee programs and support continuous improvement initiatives as required.

What We're Looking For

• Diploma or Degree in a relevant discipline, or an equivalent combination of education and relevant work experience.
• Previous experience in executive administration, secretarial support, office management, or a related role preferred.
• Excellent command of written and spoken English, with the ability to communicate clearly and professionally, prepare high-quality business correspondence and materials, and interact confidently with senior management and internal and external stakeholders.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office applications, including PowerPoint, Excel, Word, and Outlook.
• Ability to handle confidential information with professionalism and discretion.
• Demonstrated ability to work independently, exercise sound judgment, and solve problems proactively.