Secretary

Overview

We are seeking a dynamic and highly organized Secretary to join our team and support our daily operations. This vital role involves managing administrative tasks, coordinating communication, and ensuring the smooth functioning of office activities. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to help foster an efficient and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and collaborative workplace.

Responsibilities

• Serve as the first point of contact by answering multi-line phone systems with professionalism and courtesy, providing excellent customer service.
• Manage calendar appointments, schedule meetings, and coordinate events using productivity software such as Microsoft Office and Google Workspace.
• Handle data entry tasks accurately, maintain filing systems, and organize documents both digitally and physically to ensure easy retrieval.
• Assist with office management duties including supply inventory, equipment maintenance, and general administrative support.
• Communicate effectively with clients, vendors, and team members through phone calls, emails, and written correspondence while demonstrating strong phone etiquette.
• Prepare Word processing documents, spreadsheets, reports, and proofreading materials to ensure clarity and accuracy.
• Support personal assistant functions such as calendar management, travel arrangements, and task prioritization to enhance overall productivity.

Qualifications

• Proven clerical experience or office experience with a solid understanding of administrative procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with productivity software.
• Strong computer literacy including data entry skills, typing speed, and technical proficiency with office equipment.
• Excellent organizational skills with the ability to manage multiple tasks efficiently in a fast-paced environment.
• Bilingual abilities are a plus for effective client communication across diverse audiences.
• Experience with QuickBooks or similar accounting software is desirable but not required.
• Demonstrated ability to handle front desk responsibilities with professionalism and courteous communication skills.

Join us in this energetic role where your organizational talents will make a meaningful impact! We value dedicated professionals who thrive on supporting teams through exceptional administrative support while fostering a positive workplace atmosphere.

Pay: From $16.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person