secretary

Job Summary

We are seeking a highly organized, professional, and detail-oriented Secretary to provide administrative and clerical support to management and other departments. The successful candidate will be responsible for managing correspondence, scheduling appointments, preparing documents, maintaining records, and ensuring the smooth day-to-day running of the office.

Job Description

• Manage incoming and outgoing correspondence, including emails, letters, and official documents.
• Answer telephone calls, respond to enquiries, and direct messages to the appropriate departments or personnel.
• Schedule appointments, meetings, and official engagements for management.
• Prepare, type, proofread, and format letters, reports, memos, and other business documents.
• Maintain accurate filing systems for physical and electronic records.
• Organize meetings, prepare agendas, take minutes, and follow up on assigned action items.
• Receive visitors and clients professionally and provide necessary assistance.
• Monitor office supplies and coordinate the replenishment of stationery and other administrative materials.
• Handle confidential documents and sensitive information with discretion.
• Maintain calendars, contact lists, and office schedules.
• Assist with data entry, record keeping, photocopying, scanning, and document distribution.
• Support management with travel arrangements, bookings, and other administrative tasks when required.
• Coordinate communication between management, staff, clients, and external stakeholders.
• Ensure office documents are properly organized, stored, and accessible when needed.
• Perform general administrative duties to support efficient office operations.
• Ensure all assigned tasks are completed accurately and within deadlines.

Requirements/Skills

• Minimum of OND or HND in Secretarial Studies, Office Technology and Management, Business Administration, or a related field.
• Proven years of experience as a secretary, administrative assistant, or in a similar role.
• Proficiency in Microsoft Word, Excel, PowerPoint, email, and other office applications.
• Excellent written and verbal communication skills.
• Strong typing, proofreading, and document preparation skills.
• Good organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Professional telephone etiquette and interpersonal skills.
• Ability to multitask, prioritize duties, and work under minimal supervision.
• High level of confidentiality, integrity, and professionalism.
• Good problem-solving skills and a proactive attitude.
• Ability to work effectively with management, colleagues, clients, and visitors.

Pay: ₦100,000.00 - ₦120,000.00 per month

Work Location: In person