Secretary

Job Summary

We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will be the backbone of our administrative operations, ensuring smooth communication and efficient management of daily tasks. Your energetic approach and exceptional organizational skills will help keep our office running seamlessly. You will handle a variety of administrative duties.

It is a small business, with just the director in office and current secretary who will be leaving on maternity leave in January.
The business is precious metal refining, you will be required to process scrap materials and complete basic office admin tasks.

Duties

• Manage and coordinate schedules, appointments, and meetings with precision and efficiency
• Prepare, edit, and format documents using Microsoft Word and PowerPoint to ensure clarity and professionalism
• Handle incoming calls and emails with excellent communication skills, providing prompt responses or directing inquiries appropriately
• Perform audio typing of reports, correspondence, and other documents swiftly and accurately
• Maintain organized filing systems both digitally using Microsoft Outlook and physically to ensure easy retrieval of information
• Support the team with IT-related tasks such as troubleshooting basic issues or coordinating software updates
• Assist in preparing presentations, reports, and spreadsheets using Microsoft Excel for various projects
• Manage time effectively to prioritize tasks and meet deadlines in a busy office environment

Qualifications

• Proven administrative experience demonstrating strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal, to liaise effectively with colleagues and clients
• Proficiency in Microsoft Office Suite including Word, PowerPoint, Excel, and Outlook is essential
• Strong typing skills with high accuracy; experience with audio typing is highly desirable
• Good IT knowledge to troubleshoot basic technical issues and support office technology needs
• Exceptional time management abilities to handle multiple tasks efficiently under pressure
• Demonstrated ability to work independently as well as part of a team in a fast-paced setting

Pay: £26,000.00 per year

Benefits:

• Casual dress

Work Location: In person