Secretary

Join the Legacy of Manhattan Grand Hotel

About World of Business Pvt. Ltd.

World of Business Pvt. Ltd. is a Maldivian hospitality and lifestyle company dedicated to redefining urban luxury and creating exceptional experiences through innovation, authenticity, and a commitment to service excellence.

About Manhattan Grand Hotel Located in the vibrant heart of Hulhumalé City, Manhattan Grand Hotel is an upscale urban retreat that combines contemporary elegance with the warmth of Maldivian hospitality. As we continue to build our team and establish our operations, we are looking for dedicated individuals to support our colleagues and contribute to a smooth employee experience.

About The Role

• Provide secretarial and administrative support to the Chief Operating Officer (COO), ensuring the smooth and efficient management of daily activities.
• Manage the COO's calendar, schedule appointments, coordinate meetings, and send reminders to ensure effective time management.
• Prepare, format, and proofread correspondence, reports, presentations, meeting agendas, and other official documents.
• Handle incoming calls, emails, and other communications professionally, directing enquiries to the appropriate parties when necessary.
• Coordinate meetings, prepare meeting materials, record minutes, and follow up on action items to ensure timely completion.
• Maintain organised filing systems, records, and confidential documents, ensuring information is handled securely.
• Liaise with Heads of Departments, employees, external partners, and other stakeholders on behalf of the COO as required.
• Assist in coordinating appointments, business travel, transportation, and other logistical arrangements.
• Monitor pending tasks, deadlines, and follow-ups to support effective communication and timely decision-making.
• Assist with data entry, document preparation, expense records, and other administrative requirements.
• Handle sensitive business information with the highest level of confidentiality and discretion.
• Perform other secretarial and administrative duties as assigned by the COO.

About You

• Excellent spoken and written English communication skills.
• Strong organisational, time-management, and multitasking abilities.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint, as well as email and calendar management.
• Excellent written communication skills, with the ability to prepare professional correspondence and reports.
• A professional, well-presented, and courteous manner when dealing with senior management and external stakeholders.
• High attention to detail and the ability to prioritise tasks effectively in a fast-paced working environment.
• Strong interpersonal skills and the ability to coordinate with individuals across different departments and backgrounds.
• Ability to work independently, take initiative, anticipate requirements, and follow up on pending matters without constant supervision.
• High level of integrity, discretion, and confidentiality when handling sensitive business information.
• Flexibility to manage changing priorities and support the COO with urgent administrative requirements when necessary.
• Previous experience in a secretarial, executive assistant, or administrative role is an advantage.

About The Benefits At Manhattan Grand Hotel, we believe our colleagues are our greatest strength. We are committed to creating a supportive and rewarding workplace that offers:

• Competitive salary.
• Paid annual leave and public holidays.
• Healthcare benefits and wellness programmes.
• Training and professional development opportunities.
• Career growth opportunities within World of Business Pvt. Ltd.'s expanding portfolio.
• A collaborative and multicultural working environment.

Be Part of the Story. Be Part of Manhattan Grand.

Join our Human Resources team and help us deliver a smooth, supportive, and well-organised employee experience as Manhattan Grand Hotel continues to grow.