Secretary

Company Description Elsooltaan International for Trade & Investment is an international business facilitation, investment, and market-expansion company connecting businesses and opportunities across Africa, the GCC, and global markets. The organization operates at the intersection of trade, investment, market access, strategic partnerships, and project development to help clients move from initial interest to commercial execution. Elsooltaan International focuses on overcoming information, relationship, and market knowledge gaps that prevent promising opportunities from succeeding. Through an extensive business network, professional partners, and local market relationships, the company links products, capital, projects, and solutions across borders. Its vision is to be the region’s trusted gateway for international commerce, enabling sustainable growth through informed expansion and strong partnerships.

Role Description The Secretary is a full-time, on-site role based in New Cairo, supporting day-to-day office operations and executive activities. Responsibilities include managing correspondence, scheduling meetings and appointments, maintaining organized filing systems, and preparing and formatting documents, reports, and presentations. The role involves coordinating internal and external communications, welcoming and assisting visitors, and handling phone and email inquiries in a professional manner. The Secretary will provide executive administrative assistance, including calendar management, travel arrangements, and meeting logistics, while ensuring confidentiality and accuracy. The role also includes basic data entry, follow-up on pending tasks, and collaboration with colleagues to support smooth office workflow and client-facing activities.

Qualifications

• Candidates should possess strong clerical skills, including filing, document management, data entry, and office organization.
• Candidates should possess clear and professional communication skills, both written and verbal, with the ability to interact effectively with internal teams and external partners.
• Candidates should possess experience in company secretarial work, such as preparing meeting agendas, minutes, and formal documentation, and maintaining records.
• Candidates should possess executive administrative assistance capabilities, including calendar and travel management, meeting coordination, and task follow-up.
• Candidates should possess customer service skills, with a focus on responsiveness, courtesy, and problem-solving when dealing with visitors and inquiries.
• Proficiency with office software (e.g., word processing, spreadsheets, email, and scheduling tools) and comfort with digital collaboration tools.
• Strong attention to detail, reliability, discretion, and the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Relevant diploma or degree in administration, business, or a related field, and prior experience in a similar secretarial or administrative role is preferred.