Secretary / Document Controller

Job Summary

We are looking for a detail-oriented Document Controller to manage, organize, and maintain project documents and records for construction projects. The candidate will ensure proper document filing, tracking, distribution, and submission in coordination with project teams, consultants, and clients.

Key Responsibilities

• Maintain and organize all project documents, drawings, correspondence, and records.
• Manage incoming and outgoing documents and maintain document registers.
• Control the revision, distribution, and filing of drawings and technical documents.
• Coordinate with project engineers, consultants, clients, and subcontractors for document submissions and approvals.
• Prepare and track material submittals, shop drawings, method statements, inspection requests, and other project documents.
• Monitor the status of document submissions, approvals, and pending comments.
• Ensure the latest approved drawings and documents are available to the site team.
• Maintain proper electronic and hard-copy filing systems.
• Follow up on pending approvals and revised submissions.
• Assist the project team with reports, correspondence, and other administrative tasks.
• Ensure confidentiality, accuracy, and compliance with company document control procedures.

Qualifications and Requirements

• Bachelor's degree or diploma in any relevant field.
• Minimum 1–3 years of experience as a Document Controller in a UAE construction company.
• Knowledge of construction project documentation and document control procedures.
• Proficiency in MS Office, particularly Excel, Word, and Outlook.
• Familiarity with document management systems and project portals is an advantage.
• Good written and verbal communication skills in English.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.

Preferred Skills

• Experience coordinating with consultants, clients, and site teams.
• Knowledge of authority submissions and construction project documentation.
• Ability to maintain accurate records and prepare document status reports.

Application Requirements

Interested candidates may submit their updated CV, mentioning their UAE construction experience, current location, notice period, and expected salary..

Job Type: Permanent

Pay: Up to AED2,000.00 per month

Ability to commute/relocate:

• Jumeirah: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person