Secretary - Elementary

Primary Purpose:

• To provide secretarial services for the principal and to facilitate the efficient operations of the school office.

Qualifications:

• High school diploma or equivalent from an accredited institution (required)

Special Knowledge/Skills:

• Good Clerical Skills
• Good Telephone & Interpersonal Communication Skills
• Computer knowledge/experience
• Working knowledge of bookkeeping
• Working knowledge of TEAMS

Minimum Experience:

• Two years of educational secretarial/clerical experience or fifteen hours or more of college business courses.

Major Responsibilities:

• Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar.
• Accepts phone calls for principal and assistant principals.
• Types correspondence, memos, handbooks, reports, agendas, etc.
• Administers the school's activity fund.
  • Sets up books according to AISD guidelines.
  • Receives receipts and deposits all monies.
  • Balances books monthly and submits reports.
  • Writes and co-signs checks for activity fund expenditures.
• Maintains school budget.
  • Enters on computer after principal and central office approval.
  • Places orders, types purchase orders, enters receiving reports.
  • Tracks spending.
• Keeps inventory of office supplies.
• Maintains office files.
• Attends in-service meetings as requested by the principal and other school district administration.
• Maintains Board Policy Manual.
• Maintains attendance records for professional staff.
  • Prepares faculty and staff absentee forms.
  • Prepares substitute forms.
  • Submits monthly reports to AISD Payroll Department for 1 and 2 above.
  • Types time cards for hourly employees and submits them to payroll.
  • Assists in securing substitutes in an emergency.

Shared responsibilities and Duties

• Assists as receptionist.
• Assists with mail.
• Assists in clinic as needed.

Performs other duties as assigned.

Duty Days 212

Pay Grade Admin Support 4