Secretary / Executive Assistant

About the Company
Having established itself as a mainstay brand by pioneering a high-impact nightlife atmosphere, introducing revolutionary new technologies into the mundane bar and lounge environment has achieved new heights in the F&B sector! Every outlet brings something refreshing and unique to the scene by promoting the “Engaging” atmospheres which we’re very proud of.

Job Title: Secreatery

The Role:

We are seeking a meticulous, articulate, and proactive Secretary to join the Chairman’s Office. This dynamic position sits at the intersection of executive administration, policy/market research, committee management, and frontline F&B operations support.

The ideal candidate possesses exceptional professional drafting skills, strong analytical acumen, and the agility to liaise seamlessly across corporate, social, and operational stakeholders.

Key Responsibilities:

1. Professional Drafting, Research & Corporate Communications

• Research & Analysis: Conduct comprehensive desk research, data collection, and trend analysis on relevant policy, socio-economic, and market topics. Synthesize findings into structured research reports, executive summaries, and actionable business proposals.
• Formal Secretariat Drafting: Draft high-standard meeting agendas, executive minutes, board resolutions, and formal correspondence with extreme accuracy and a sophisticated tone.
• Corporate & Committee Writing: Draft official letters, bilingual invitations, promotional circulars, newsletters, press releases, and event proposals for the Chairman’s committees and partner organizations.
• Public Relations & Media: Assist with external stakeholder liaison, media relations, and updating corporate social media and web platforms to maintain a strong public profile.

2. F&B Operations & Committee Management

• Outlet Operations Liaison: Attend weekly operational meetings across various F&B outlets to record actionable minutes, track execution, and ensure a seamless flow of communication between the Chairman’s Office and frontline store management.
• Compliance & Governance: Assist the Executive Officer in monitoring outlet performance, administrative efficiency, and regulatory/licensing compliance across the F&B group.
• External & Partner Liaison: Serve as a professional, courteous bridge between the Chairman’s Office, committee members, external partner organizations, and community stakeholders.

3. Executive Administration, Finance & Event Coordination

• Event Execution: Coordinate and assist in the end-to-end logistics and on-site execution of corporate seminars, ceremonies, youth development initiatives, and social events.
• Project Financial Tracking: Handle project-level financial administration, including tracking income/expense logs and preparing monthly budget reports etc
• Ad-Hoc Projects: Provide secondary administrative backup to the main office and execute urgent, high-priority projects under tight deadlines as directed by the Chairman or Executive Officer.

Requirements:

• University graduation or above in Business Administration, Marketing, Communications, Communications, Public Administration, Social Sciences, Economics, Journalism, or a related discipline. IANG holder is also welcome.

• Prior experience in Reporting or Media Relations is a significant advantage.

• Excellent interpersonal, communication and presentation skills.

• A team player with self-initiative, patient, responsible and detail-minded.

• Exceptional command of written Chinese and English.

• Fluent in Mandarin and English; conversational proficiency (listening) in Cantonese is required.

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace, with fast and accurate Chinese/English typing skills.

• Immediately available is highly preferred.

  Benefits:

• Performance Bonus

• Bank Holiday

• Medical Insurance

• Birthday Leave

• On-job training etc.

• 5 working days

We offer competitive remuneration package with career advancement opportunity. If you are interested, please send your full resume with current and expected salary and your portfolio via "Quick Apply" or email to: [email protected]

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