Secretary general admin/PA

Overview

We are seeking a dynamic and highly organized Secretary General Admin/PA to join our team! This vital role offers an exciting opportunity to support executive leadership and ensure the smooth operation of daily administrative functions. As a key member of our administrative team, you will be the backbone that keeps everything running efficiently, providing exceptional support and coordination across departments. Your proactive approach, excellent communication skills, and attention to detail will help drive our organizational success forward with energy and enthusiasm.

Duties

• Manage and coordinate schedules, appointments, and meetings for senior executives, ensuring optimal time management.
• Prepare, review, and organize correspondence, reports, and presentations with precision and professionalism.
• Handle incoming calls with courteous phone etiquette, directing inquiries appropriately and taking detailed messages when necessary.
• Maintain accurate records through data entry, filing systems, and document management using Microsoft Office and Google Workspace tools.
• Assist with financial tasks such as invoicing, expense tracking, and basic bookkeeping using QuickBooks or similar accounting software.
• Support event planning and logistics for meetings or organizational activities, ensuring all arrangements are seamless.
• Perform general clerical duties including photocopying, scanning, ordering office supplies, and managing office equipment to ensure operational efficiency.

Requirements

• Proven office experience with a strong background in administrative support or secretarial roles.
• Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive), and data entry systems.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional phone etiquette with clear communication skills to handle inquiries professionally.
• Experience with QuickBooks or similar financial software is preferred but not mandatory.
• Typing speed of at least 60 words per minute with high accuracy.
• Demonstrated clerical experience supporting executives or teams in an administrative capacity.
• Join us to be part of a vibrant organization where your organizational talents will make a real impact! We value energetic professionals who thrive on multitasking and delivering excellence every day. This paid position offers a rewarding environment where your skills will be recognized and your contributions truly valued.

Pay: £30,000.00-£50,420.00 per year

Benefits:

• Free parking
• On-site parking

Work Location: In person