Secretary/Office Assistant

City/State:

White Plains, New York

Department:

Lab Laboratory Services

Work Shift:

Day

Work Days:

MON-FRI

Scheduled Hours:

9 AM-5 PM

Hours Per Pay Period:

75

Pay Rate/Range:

$23.6405 - $35.4609/hr

For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

Position Summary

Responsible for providing office assistance (secretarial/clerical support) to the Department of Pathology and Laboratory Medicine.

Essential Functions and Responsibilities Includes the Following:

• Understands and adheres to the WPH Performance Standards, Policies and Behaviors.

• Performs office assistant and secretarial functions for Pathology.

• Performs receptionist duties and responsibilities as required for the department, including but not limited to greeting and directing employees and visitors, responding to telephone inquiries.

• Assisting Pathologists’ with all needs.

• Scheduling meetings and conferences.

• Processes slide request and slide returns.

• Covers other staff members duties when out.

• Assist with projects and requests from all Supervisors and Assistant Supervisors.

• Processes legal cases, processes conferences (Tumor Boards), Muscle Bx. & Renal Bx.

• Review and obtain records for OR schedule.

• Provides pathology results to the clinicians as well as mailing results daily.

• Registers Outreach specimens as needed.

• Maintaining all outside lab send-outs and associated results and logs.

• Maintains Pathologists’ files, CAP files/checklist for Pathologists, GYN Oncology Reports for Cancer Center, and maintains outside records

• Performs all other related duties as assigned.

• Performs office assistant and secretarial functions for Pathology.

• Performs receptionist duties and responsibilities as required for the department.

• Processes slide request and slide returns.

• Registers MLW surgical and cytology cases.

• Accessions all in house and MLW surgical pathology cases, cytology cases, and autopsy cases in to the LIS using the proper prefix; making sure that all patient information is correct on the requisitions and the specimen containers.

• Follow section protocol for specimen rejection for hospital and MLW cases.

• Operating Room pick-ups.

• Prints Accession Log after each specimen collection round, discarding the previous log always is keeping the most current log.

• Additional duties as delegated by the Pathology Supervisor and Office Manager.

Education & Experience Requirements

High School Graduate Required

College or Business School graduate preferred

Proficient in Microsoft Office

Previous experience in histology/cytology departments or previous experience in a healthcare environment preferred. Bilingual (Spanish) preferred

Flexibility Organized Adaptability Attention to Detail Stress Tolerance

• May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc.

• Ability to use computer for extensive periods of time

• Occasional lift and or move of 15 to 20 pounds

• Requires frequent movement about the department and to other departments throughout the hospital

• Ability to sit for extended periods of time

• Ability to respond to frequent calls

Check appropriate box(s) below:

☐ Neonatal (birth – 28 days)

☐ Patients with exceptional communication needs

☐ Infant (29 days – less than 1 year)

☐ Patients with developmental delays

☐ Pediatric (1 – 12 years)

☐ Patients at end of life

☐ Adolescent (13 – 17 years)

☐ Patients under isolation precautions

☐ Adult (18 – 64 years)

☐ Patients with cultural needs

☐ Geriatric (> 65 years)

☐ All populations

☐ Bariatric Patients with weight related comorbidities

☒ Non-patient care population

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White Plains Hospital.

White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.