Secretary/Receptionist

Job Responsibilities:

Provide comprehensive secretarial and administrative support to directors, general managers, or management.

Responsible for scheduling, meeting arrangements, and meeting room reservations; promptly handle schedule changes.

Assist in arranging business trips, including airfare, hotels, transportation, and itineraries.

Responsible for handling and following up on telephone calls, emails, and daily business communications.

Prepare meeting materials, minutes, reports, documents, and presentations.

Coordinate communication between internal departments and external clients, suppliers, and partners.

Responsible for document organization, filing, and safekeeping of important information.

Assist in handling expense reimbursements, invoices, procurement, and other administrative matters.

Maintain strict confidentiality regarding company and management information.

Assist in organizing company events, business receptions, and other administrative projects.

Complete other ad-hoc tasks assigned by management.

Job Requirements:

Associate's or Bachelor's degree or above, with a major in administration, business, secretarial studies, or related fields preferred.

Priority will be given to candidates with relevant experience as a secretary, administrative assistant, or personal assistant.

Excellent written and oral communication skills in both Chinese and English.

Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

Possesses strong organizational, coordination, time management, and multitasking skills.

Detail-oriented, responsible, proactive, flexible, and capable of working independently.

Demonstrates strong professional ethics and can handle confidential and sensitive information appropriately.

Possesses excellent communication and interpersonal skills.

Pay: $2,800.00 - $6,000.00 per month

Benefits:

• Food allowance
• Health insurance
• Professional development
• Promotion to permanent employee

Work Location: In person