Secretary/Receptionist

Job Summary
We are seeking a dedicated and organized Receptionist/Secretary to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. This role requires strong communication skills, proficiency in office management, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Duties

• Greet clients and visitors warmly, providing excellent customer support and ensuring a positive first impression.
• Manage multi-line phone systems, directing calls appropriately and taking messages when necessary.
• Perform data entry, filing, and clerical duties to maintain organized records and documentation.
• Utilize QuickBooks for basic bookkeeping tasks and financial record management.
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff.
• Provide administrative support to various departments as needed, including proofreading documents and preparing reports.
• Maintain office supplies inventory and place orders as required to ensure smooth operations.
• Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations
• Exhibit strong organizational skills to manage multiple priorities effectively while maintaining attention to detail.

Qualifications

• Previous experience in an office environment with clerical or administrative responsibilities is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential.
• Familiarity with QuickBooks or similar accounting software is a plus.
• Excellent phone etiquette with strong customer service skills; bilingual abilities are highly desirable.
• Strong typing skills with attention to detail for accurate data entry and documentation.
• Demonstrated organizational skills with effective time management capabilities.
• Experience in front desk operations or as a personal assistant is advantageous.
• Knowledge of dental or medical receptionist duties is beneficial but not mandatory. We encourage candidates who meet these qualifications to apply for this exciting opportunity to contribute to our team while enhancing their professional skills.

Pay: $13.00 - $16.00 per hour

Work Location: In person