Secretary/Receptionist

Job Summary

We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle a variety of administrative tasks, and serve as the primary point of contact for clients, visitors, and staff. Your energetic approach and excellent communication skills will ensure smooth office functioning and a positive experience for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly environment.

Duties

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly.
• Answer multi-line phone systems with confidence, providing clear information and directing calls efficiently.
• Manage incoming and outgoing correspondence, including emails, mail, and packages.
• Maintain organized filing systems—both electronic and paper—to ensure quick retrieval of documents.
• Support office management by scheduling appointments, coordinating meetings, and managing calendars.
• Assist with clerical tasks such as data entry, proofreading documents, and preparing Word processing reports.
• Provide excellent customer service by addressing inquiries promptly and professionally, supporting client communication efforts.
• Handle basic office supplies inventory and place orders when necessary to keep the office well-stocked.
• Perform general administrative duties that support daily operations and enhance office productivity.

Skills

• Bilingual proficiency to communicate effectively with diverse clients and team members.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with solid computer literacy.
• Excellent phone etiquette with experience managing multi-line phone systems and phone reception duties.
• Demonstrated clerical experience with strong typing, proofreading, filing, and time management skills.
• Exceptional customer service skills to support client communication and foster positive relationships.
• Office management experience that includes handling administrative tasks seamlessly.
• Personal assistant experience is a plus for supporting executives or team leaders as needed.
• Ability to maintain professionalism while managing sensitive information discreetly.

Join us in creating a welcoming atmosphere where professionalism meets energetic service! This role is perfect for someone eager to grow their administrative expertise while making a meaningful impact every day.

Pay: $24.98 - $30.08 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Paid time off
• Retirement plan

Work Location: Hybrid remote in Signal Hill, CA 90755