Section Head - Stores - Injectable/Sterile

Job Purpose

Monitor and control the production demand for raw material, packing material and finished goods by aligning with the production plan and coordinating with purchase, production, etc. to support manufacturing effectively and ensure compliance to cGMP and safety.

Job Responsibility

Maintain the availability of required materials as per production plan to ensure uninterrupted production and help achieve manufacturing OTIF

• Schedule the materials to purchase by aligning with the production plan and regularly following up for delivery
• Perform code-to-code transfer activity if material is available in another code
• Liaise  with QC for material release for day wise production requirement
• Ensure availability of material as per S&OP norms and update Central Planning for any concerns
• Indent material for new product launches as per the requirement by coordinating with production and follow-up with purchase for timely delivery
• Provide status of new products material to tech transfer during new product meetings

Monitor the store operations for compliance to cGMP and set standards to meet the regulatory requirement and to ensure audit readiness

• Prepare and maintain receipt, issuance, despatches and accounting of materials
• Monitor material is stored as per proper storage condition with required segregation as per the material property and its storage condition
• Ensure all the required material is received as per SOP & is accounted properly
• Ensure cross contamination of material is prevented while handling i.e. by following all procedure strictly
• Collate and prepare change controls, deviations, qualifications and validations studies documents as per cGMP
• Ensure real time correct data entries in the system and on documents by reviewing the documents during dispensing
• Generate report of next inspection date of materials and raise GRs as per production demand
• Prepare receipt, issuance/dispensing and accounting of materials
• Follow-up for clearance of rejected material with purchase for timely removal from unit by coordinating with unit QA
• Control and handle the damaged container as per SOP

Manage the disposal of non-moving or slow moving items and ensure clearance of items before expiry to control the cost of inventory

• Review the non-moving, low shelf life items periodically and ensure timely disposal
• Coordinate with other Cipla locations, purchase and planning for salvage of non-moving inventory

Ensure safety requirements are met by timely updating the team about revised guidelines to avoid any incidences or accidents within department to comply to the HSE norms

• Monitor the use of proper safety appliances while handling the materials during receipt and dispensing by store personnel
• Identify potential hazards and hazardous materials and ensure proper handling for storage, receipt and issuance
• Maintain sanitation and hygiene in stores facility to ensure audit readiness
• Ensure correct status labelling for materials, accessories and equipment by checking the labels

Monitor the activities related to new equipment like purchase, commissioning and handover etc. as per cGMP requirement to facilitate smooth operations

• Procure new equipment as per product requirement and GMP requirement
• Monitor the installation of equipment and prepare qualification documents and SOPs

Prepare dispatch plans for finished formulations as per schedule to meet OTIF

• Follow-up with QA for timely release and arrange vehicles for scheduled dispatch
• Plan the distribution of materials as per customer requirements by coordinating with logistics, corporate, export etc.

Major Challenges

• Delay in releasing the materials due to lack of information available and changes in production plans. Overcome by material forecast and providing required information to QC
• Delay in releasing material due to non-availability of specified material in the market. Overcome by searching new vendors and empanelling them
• Space constraints to keep the material due to delay in clearance of non-moving/expired materials. Overcome by getting required approvals from finance and purchase and maintaining timelines
• Re-work due to manual work on material planning and mistakes in store operations. Overcome by cross-checking the documents

Key Interactions

Internal

• Central Planning for order allocation, non-moving materials, and local/export orders (Weekly)
• Purchase for follow-up on delivery time (Daily)
• Production for dispensing (Daily)
• QC, QA for release (Daily)
• R&D for guidelines (Need Basis)
• Engineering for breakdown (Need Basis)
• HSE for safety norms (Daily)
• Excise/Custom for dispatch planning (Daily)
• Logistic for transportation (Need Basis)
• BD for export orders (Need Basis)
• Accounts for payment and handover (Need Basis)
• Other Cipla Unit Stores for non-moving material (Weekly)
• Cipla API Units for API requirements (Daily)

External

• Vendors having rates for contracts (Need Basis)
• Transporters for vehicle requirements (Need Basis)
• Weights & Measure Department for annual stamping (Yearly)
• Equipment Supplier for new equipment (Need Basis)