Senior Abstractor

SUMMARY
The Senior Title Abstractor is a seasoned title professional responsible for conducting and overseeing complex title searches, analyzing chain of title, and producing comprehensive, accurate abstracts for residential and commercial real property. This role serves as a subject-matter expert within the department, resolves difficult title issues, reviews the work of other abstractors and field vendors, and provides guidance and mentorship to junior staff.

DUTIES AND RESPONSIBILITIES

• Conduct full and complex title searches of land records in the Monroe County Clerk's Office, both in person and online, including extended chain-of-title, commercial, and multi-parcel searches, and prepare complete, accurate abstracts
• Review, analyze, and validate land record searches performed by contracted field vendors across counties throughout New York State, identifying gaps, discrepancies, and potential defects before abstracts are finalized
• Identify, research, and help resolve title issues such as breaks in the chain of title, unreleased mortgages, judgments, liens, easements, encroachments, and estate-related matters
• Search and obtain records from the Monroe County Surrogate's Court and interpret estate documents as they affect title
• Search and obtain property tax information from Monroe County, the City of Rochester, and surrounding towns and villages, and identify delinquencies or tax-related title concerns
• Prepare and review deeds, mortgages, and related instruments for recording in the Monroe County Clerk's Office, ensuring accuracy and compliance with recording requirements
• Lead quality control procedures, including proofing and auditing search work completed by other abstractors and vendors
• Train, mentor, and serve as a resource to junior abstractors and staff on search procedures, best practices, and complex title matters
• Serve as a point of contact for examiners, underwriters, attorneys, and clients on escalated or unusual title questions
• Recommend and help implement improvements to search procedures, workflows, and quality standards

REQUIRED EXPERIENCE

• Minimum of 15 years of experience in the title insurance industry, with extensive hands-on experience in abstracting and/or title examination, required
• Demonstrated experience with complex residential and commercial searches
• In-depth knowledge of New York State real property records, recording practices, and Monroe County Clerk and Surrogate's Court procedures
• Experience reviewing the work of others and/or training staff strongly preferred

REQUIRED SKILLS

• Advanced proficiency with computers, online land record systems, and title production software
• Expert-level reading, comprehension, and interpretation of legal documents
• Excellent interpersonal and communication skills, with the ability to explain complex title issues clearly to both colleagues and clients
• Strong analytical, research, and problem-solving abilities, with sound independent judgment
• Exceptional organizational skills and meticulous attention to detail
• Ability to manage multiple complex files at once in a fast-paced, deadline-driven environment
• Leadership and mentoring abilities, with a commitment to accuracy and quality

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Referral program
• Vision insurance

Work Location: In person