The Sr. Accountant/Accounts Payable role is responsible for the accurate and timely processing of company invoices, vendor payments, and related financial transactions. This role supports the full AP cycle including purchase orders, invoice receipt, coding, payment, three-way match, and approval, as well as specialized processing for land and West Virginia transactions. The role is also expected to continuously monitor AP processes and procedures and to recommend improvements in line with industry best practices. Depending on assigned responsibilities, this position may include supervisory duties and additional accounting functions as necessary. This is a full-time, in-office position based in Jay-Bee’s Tulsa office.

Key Responsibilities

AP Email

• Monitor and manage the dedicated Accounts Payable email inbox on a daily basis
• Sort, prioritize, and route incoming invoices, payment requests, and vendor correspondence to the appropriate team member
• Respond to vendor inquiries regarding payment status, remittance details, and account information
• Escalate urgent, disputed, or high-value items to the supervisor in a timely manner
• Archive email communications per company retention policy

AP Header Entry

• Enter vendor invoice header data accurately into the accounting system including vendor name, invoice number, date, due date, and payment terms
• Match invoices to purchase orders or approved requests where applicable
• Flag duplicate invoices or discrepancies for review before processing
• Maintain high data accuracy and meet daily entry volume standards

PO Matching

• Match invoices, receipts, and purchase orders to facilitate proper coding of the transaction prior to payment
• Perform a three-way match to ensure accuracy of payments

AP Coding

• Assign appropriate general ledger account codes, cost centers, and job codes to invoices
• Review coding against the chart of accounts to ensure compliance with company guidelines
• Coordinate with department managers or project leads to confirm proper expense allocation
• Identify and resolve coding discrepancies or missing information before approval

AP Land Coding Import

• Prepare and validate land-related invoice data files for batch import into the accounting system
• Code land acquisitions, lease payments, royalties, and related expenditures to correct accounts
• Coordinate with the Land department to confirm lease numbers, tract IDs, and allocation details
• Perform pre-import review to catch errors and reconcile imported records against source documents

Accruals – AP

• Prepare accounts payable accruals for invoices received but not yet processed at month-end
• Coordinate with Accounts Payable to identify outstanding obligations requiring accrual
• Post and reverse AP accrual entries in the correct accounting periods

AP WV Manual Check Coding

• Code West Virginia (WV) manual check requests to the proper GL accounts
• Verify payee information, interest percentages, and payment amounts prior to processing
• Collaborate with Operations and Revenue teams to confirm working interest owner details
• Document manual check requests with full coding support and required approvals

AP WV Manual Check Import

• Compile and format WV manual check data for batch import into the payment system
• Validate import files for accuracy of payee, amount, account coding, and check date
• Execute batch import process and verify successful posting of all transactions
• Research and correct any import errors or rejected records before final submission

AP Payments

Work with Treasury department to:

• Process vendor payments via check, ACH, wire transfer, and other approved methods while working within Jay-Bee security and controls framework
• Prepare and review payment runs in accordance with approved invoice batches and due dates
• Confirm banking details before releasing funds and reconcile payments against the AP subledger
• Distribute payment confirmations and remittance advices to vendors as required
• Validate the payee and amount on each invoice
• Submit and release checks for payment
• Create the Positive Pay file
• Upload the Positive Pay file to the bank site
• Fund the appropriate bank accounts

AP Approval – In accordance with Jay-Bee Designation of Authority (DOA)

• Review and approve coded invoices and payment requests in accordance with the DOA
• Review and route coded invoices and payment requests in accordance with the DOA
• Verify that invoices have appropriate supporting documentation and coding prior to approval or routing
• Confirm expenditures align with budgeted amounts and approved vendor agreements

Process Improvement & Best Practices

• Continuously monitor AP processes, procedures, and controls for accuracy, efficiency, and compliance
• Identify bottlenecks, manual workarounds, and control gaps, and recommend improvements to management
• Benchmark AP practices against industry standards and recommend updates to written policies and procedures
• Support implementation of approved process changes, including system configuration, documentation, and team training
• Maintain current AP process documentation and desk procedures

Supervisory & Reporting

• Report AP status and key performance indicators to the Controller, CAO and CFO as required

Jay-Bee Oil is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

Required

• 5+ years of experience in oil and gas accounting
• Advanced Microsoft Excel skills
• Strong communication skills and a collaborative, team-oriented approach

Preferred

• Bachelor’s degree in Accounting or related field
• Experience with W Energy
• Experience with Open Invoice

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance