Senior Accountant

Job description: SENIOR ACCOUNTANT

Company Profile

SOIL was co-created by a consortium of 32 leading global and local firms in 2008 to develop leaders who took responsibility for the way we live now. By following the right values, developing holistic thinking, and working enthusiastically, the 1200 alumni of our full time one-year PG Program and nearly 1000 alumni of our Executive Education Programs are striving to make a difference.
The Senior Accountant will be responsible for managing the financial operations of the institution, ensuring the integrity and accuracy of accounting records, timely preparation of financial statements, and compliance with statutory and regulatory requirements. This role plays a crucial part in supporting institutional planning, budgeting, and auditing processes. The Senior Accountant will coordinate closely with administrative and academic departments to ensure efficient financial management in line with the institutions goals and funding mandates.

Location: Gurgaon / Manesar

Reporting: AGM - Finance & Accounts

KEY RESPONSIBILITIES:

1. Financial Reporting and Compliance:

• Preparation of Salary in Tally (payroll) & Leave management software (GreytHR)
• Ensure accurate and timely posting of financial transactions in accounting software (e.g., Tally ERP or similar).
• Making of student revenue yearly & Passing student revenue entry on monthly basis
• Need to check and book prepaid expenses & Passing book closing entry on monthly basis.
• Passing all prepaid expense entry on regular basis
• Generation of e-invoice in Tally software & also B2C invoices.
• Ensure compliance with relevant laws and regulations, including:
• Income Tax Act (TDS on salary & other than salary)
• GST Act (input credit reconciliation)
• Provident Fund (PF), ESI, and other statutory obligations.
• Prepare schedules and documentation required for statutory audits, internal audits, and government inspections (UGC, AICTE, NAAC, etc.).

Budgeting and Fund Management:

• Assist in the formulation and monitoring of institutional budgets.
• Track expenditures against budgets for various departments and research projects.
• Monitor utilisation of government grants, research funds, and sponsored projects.
• Maintain separate accounting for designated funds like student scholarships, endowments, and consultancy projects.
• Submit Utilization Certificates (UCs) and Statement of Expenditures (SoEs) for externally funded projects.

Accounts Payable and Receivable:

• Oversee vendor payments, purchase orders, and staff reimbursements.
• Ensure proper documentation and approvals before disbursing funds.
• Manage student fee collections and reconcile with academic office/student portal.
• Reconcile bank statements and maintain accurate cash flow records.

Payroll and Employee Benefits:

• Ensure accurate processing of monthly payroll in coordination with the HR/Administration department.
• Handle payroll-related tax calculations, PF, ESI, and gratuity provisions.
• Maintain employee financial records and process final settlements.

5. Asset and Inventory Management:

• Maintain updated records of fixed assets, including purchases, disposals, and depreciation schedules.
• Support internal audits of asset registers and inventory management systems.
• Review ledger entries, vouchers, and other financial records prepared by subordinates.
• Provide training and support to the finance team on compliance updates and institutional policies.

Preferred Qualifications and Skills:

Educational Qualifications:

• Bachelor's degree in commerce, Accounting, or related discipline (mandatory).
• Master's degree in commerce, MBA (Finance) preferred.

Experience:

• Minimum 7-9 years of experience in accounting and financial management.
• At least 2-3 years in a supervisory or senior role in an academic or nonprofit environment is highly desirable.

Technical Skills:

• Proficiency in accounting software (Tally ERP 9/Prime, or equivalent).
• Advanced skills in MS Excel and knowledge of MS Office suite.
• Experience with ERP systems and integrated finance modules is a plus.

Work Environment:

• Based in the Accounts Department within the main administrative block.
• May involve coordination with external auditors, vendors, banks, and government departments.
• Occasionally may require working beyond office hours during audits, year-end closing, or inspections.