Senior Accounts Payable Analyst

About the role

Senior Accounts Payable Analyst role owning end-to-end AP operations — invoice processing, payments, vendor relations, reconciliations, and month-end close — for a fast-growing startup finance team. This is a hands-on role with real ownership: you'll help build the AP function from the ground up, implement controls and SOPs, and use AI tools (Claude, ChatGPT) to drive efficiency and accuracy. As the finance team scales, you'll grow into the AP functional lead, supervising and mentoring future AP Analysts.

Key responsibilities

• Manage the full AP cycle: receive, validate, code, and process vendor invoices against POs and contracts; monitor aging and flag duplicate or suspicious items.
• Run payment cycles end-to-end — prepare payment requests, verify vendor and banking details, coordinate approvals, and maintain compliance with the payment approval matrix and segregation of duties.
• Act as the primary vendor contact for AP matters, resolving invoice and statement disputes and coordinating vendor onboarding.
• Perform vendor and GL reconciliations, clearing aged items and ensuring balances are accurate and well-supported.
• Own AP month-end close, including cut-off procedures, accruals, aging schedules, and audit documentation.
• Help build the AP function from scratch — document SOPs, design workflows and internal controls, define KPIs/SLAs, and identify automation opportunities.
• Use Claude and ChatGPT to streamline reporting, reconciliations, anomaly detection, and SOP drafting, always validating outputs before use.
• As the team grows, supervise, train, and quality-check AP Analysts, and serve as the escalation point for AP issues.

About you

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 3–5 years of relevant AP or accounting experience, including the full AP cycle, payment processing, vendor management, reconciliations, and month-end support.
• Strong Excel skills and hands-on experience with an accounting/ERP system (QuickBooks, NetSuite, SAP, Oracle, Dynamics, Xero, or similar).
• Solid understanding of accounting principles, AP controls, and payment processes.
• Familiarity with AI tools particularly Claude and ChatGPT.
• Knowledge of Philippine VAT, Expanded Withholding Tax, and other BIR regulations related to accounts payable and vendor payments.
• Excellent written and verbal English communication skills; confident engaging local and international vendors and stakeholders.
• Highly organized and detail-oriented, with a strong sense of ownership and comfort operating in a fast-paced startup environment where you'll build processes, not just follow them.