Senior Accounts Payable & Fixed Asset (Permanent)

Key Responsibilities:

Fixed Asset & AUC:

• Handle day-to-day accounting activities for Fixed Assets, Asset Under Construction (AUC), and Capital Expenditures (CapEx)
• Record and maintain fixed asset transactions in the accounting system, including acquisitions, capitalization, depreciation, transfers, disposals, and write-offs
• Track and compile project-related costs and support the recording and capitalization of AUC and fixed asset costs upon project completion
• Maintain complete, accurate, and up-to-date fixed asset records and the Fixed Asset Register
• Perform fixed asset tagging and recording, including assigning tag numbers, labeling, photographing, and recording serial numbers and other relevant asset information
• Support regular physical verification of fixed assets and reconcile physical counts with the Fixed Asset Register, following up on identified discrepancies
• Perform reconciliation of fixed asset subsidiary ledger balances with the corresponding General Ledger accounts and report discrepancies for further investigation

Inventory & OS&E – Pre-Opening:

·       Support inventory accounting activities for OS&E during the pre-opening phase, including inventory recording, valuation, and adjustments

·       Prepare and maintain initial inventory records and reports to support the reconciliation of pre-opening inventory and establish opening stock balances

·       Reconcile initial inventory balances between the inventory sub-ledger and General Ledger and follow up on any identified discrepancies

·       Support Hotel Operations in conducting physical verification of initial OS&E inventory prior to hotel opening

·       Assist in completing inventory records and supporting documentation for handover to Hotel Operations upon hotel opening

Accounts Payable – Construction & Fixed Asset:

• Verify vendor invoices, contracts, purchase orders (POs), and supporting documents for completeness, accuracy, and compliance with company policies
• Check vendor invoices, progress payments, retention, and variation orders related to construction contracts against supporting documents and approved terms
• Check vendor invoices and supporting documents to ensure appropriate cost allocation to projects, cost centers, AUC, Fixed Assets, or Expenses before processing

Compliance & Reporting:

• Ensure accounting transactions related to fixed assets, AUC, and inventory comply with applicable accounting standards and company policies
• Support month-end and year-end closing activities, including reconciliations for fixed assets, AUC, and inventory
• Support internal and external audits by supporting documentation
• Perform other duties and responsibilities as assigned by the supervisor

Coordination:

• Coordinate with Hotel Operations, Project & Construction, Procurement, and other relevant departments to support asset-related activities and resolve routine issues

Qualifications:

• Bachelor’s degree in accounting
• Minimum 2–3 years of relevant experience in Accounts Payable, Fixed Assets, Inventory Accounting, or related accounting functions
• Experience in hospitality, construction, real estate, or a project-based environment is an advantage
• Good knowledge of fixed assets and inventory accounting
• Basic knowledge of Asset Under Construction (AUC), CapEx, VAT, and WHT
• Experience with accounting systems such as SAP or other ERP systems
• Proficient in Microsoft Excel, including XLOOKUP, SUMIFS, IF, and Pivot Tables
• Good analytical and problem-solving skills with strong attention to detail and accuracy
• Good communication and interpersonal skills, with the ability to coordinate with internal departments
• Good organizational and time management skills, with the ability to handle multiple tasks and meet deadlines
• Positive, proactive, and willing to learn