Senior Accounts Payable Manager

We are seeking an experienced and strategic Senior Accounts Payable Manager to lead a high-volume, multi-entity AP function supporting retail operations, distribution, and corporate entities. This role is responsible for overseeing end-to-end accounts payable operations, driving process automation and efficiency, and delivering high-impact financial insights through advanced analytics and reporting.

The ideal candidate brings deep expertise in retail AP environments, accrual accounting, and large-scale operations, combined with a strong leadership mindset and a focus on continuous improvement.

Key Responsibilities Leadership & High-Volume Operations

• Lead daily AP operations across multiple entities, managing large-scale invoice volumes and vendor relationships
• Oversee organizational structure across Managers, Supervisors, Leads, and Specialists to support seasonal retail fluctuations
• Establish and monitor KPIs and SLAs, including invoice cycle times, error rates, aging, productivity, and accrual accuracy
• Drive workforce planning aligned with store lifecycle changes, promotional cycles, and vendor seasonality
• Foster a high-performance culture emphasizing accountability, efficiency, and continuous improvement

Reporting, Analytics & Financial Insight

• Own and deliver entity-level and consolidated AP reporting, including:

• Aging and liability exposure

• Accrual rollforwards and reconciliation status

• Invoice processing metrics and throughput

• Vendor spend trends and concentration analysis

• Partner with Finance and FP&A to ensure accurate accruals across inventory, freight, utilities, rent, and store expenses

• Support month-end and quarter-end flux analysis, cash forecasting, and disbursement planning

• Develop automated dashboards and executive reporting using Excel and BI tools

• Analyze large datasets to identify duplicate payments, missed discounts, inefficiencies, and cost-saving opportunities

• Ensure strong data governance and integrity across ERP systems

Accruals, Close & Multi-Entity Complexity

• Lead the AP accrual process across multiple entities, ensuring complete and accurate reporting of period-end liabilities
• Coordinate high-volume accrual inputs from Operations, Procurement, and field leadership
• Ensure proper cutoff procedures and reconciliation of accrued vs. actual expenses
• Manage intercompany AP transactions and eliminations
• Deliver accurate, timely month-end close cycles in a fast-paced retail environment

Process Improvement & Systems

• Drive automation initiatives including OCR, EDI, invoice capture, approval workflows, and vendor portals
• Optimize paperless processing and document management systems
• Implement best practices tailored to high-volume retail AP environments
• Partner with IT and Finance to enhance ERP systems and reporting capabilities

Cross-Functional & Vendor Management

• Serve as the primary AP partner for Operations, Procurement, Treasury, Logistics, and Store Finance teams
• Manage relationships with high-volume vendors, landlords, utilities, and service providers
• Lead resolution of complex vendor disputes and escalations that impact store operations
• Provide insights to support vendor negotiations, discount utilization, and payment term strategies

Compliance, Audit & Controls

• Ensure compliance with internal controls and audit standards across all entities
• Maintain audit-ready documentation in a high-volume transactional environment
• Lead AP participation in internal and external audits
• Enforce controls to prevent duplicate payments, unauthorized vendors, and fraud

Administrative Oversight

• Oversee payments related to leases, utilities, property taxes, licenses, and store operations
• Ensure compliance with vendor contracts and payment terms
• Conduct team performance reviews and drive organizational improvements

Requirements Qualifications

• Bachelor's degree in Accounting, Finance, or related field required
• 10+ years of Accounts Payable experience, preferably in retail or other high-volume industries
• 5+ years in senior AP leadership roles with multi-layered team management experience
• Proven success managing multi-entity AP environments with complex accrual structures
• Advanced knowledge of accrual accounting, month-end close, and reconciliations
• Advanced Excel skills (pivot tables, Power Query, data modeling) and ERP experience
• Experience with BI tools (Power BI, Tableau, etc.) strongly preferred
• Demonstrated ability to drive automation, efficiency, and cost savings
• Strong analytical skills with the ability to translate data into actionable insights
• Excellent leadership, communication, and stakeholder management abilities

Pay for this position is $120,000-$130,000 per year DOE

Benefits

• Medical, Dental, Vision and Life Insurance
• 401K Plan
• Paid Time Off